| 14/07/2026 | Councillor Briefing | 7.1 Quarter 4 Council Action Plan
7.2 Promotional Signage
7.3 61-71 Longfield Street VCAT Appeal Discussion
7.4 Stronger Community Local Government Act Amendments
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 07/07/2026 | Councillor and CEO Meeting | 1. Improved communication
2. Procurement approach
3. Advice on staff resignations
4. Advocacy update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 07/07/2026 | Councillor Briefing | 6.1 Council Meeting Agenda Review
7.1 Halls Gap Pool Funding
7.2 Introduction of Michelle Grainger
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Justine Hide |
7.1 |
11.43am |
| Cr Jack Blake |
6.1 (14.1) |
11.20am |
|
| 30/06/2026 | Councillor Briefing | 7.1 10.30am Presentation: Renewable Energy Proponent Expectations
7.2 11.00am Presentation: VicGrid VNI West Project Update
7.3 12.00pm Presentation: SSAC Advocacy Strategy
7.4 11.30am Presentation: 2026 Community Satisfaction Survey
7.5 Community Care Update - Parliament enquiry
7.6 Rail Freight Alliance
7.7 Grieve Street Stawell Closure
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.5 |
1.00pm |
| Cr Karen Hyslop |
7.1 |
10.33am |
| Cr Karen Hyslop |
7.2 |
10.33am |
|
| 23/06/2026 | Councillor Briefing | 4.1 Martha Haylett Meeting Preparation
4.2 VCAT Appeal Update - Proposed Service Station Stawell
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil` |
Nil |
Nil |
|
| 23/06/2026 | Councillor Briefing NGSC Meeting with Martha Haylett MP | 1. Update from Martha Haylett MP
2. St Arnaud Hospital Upgrades
3. General Practitioner Access
4. Renewables Readiness
5. LLEN Funding
6. Questions and General Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/06/2026 | Councillor Briefing | 4.1 Proposed Service Station VCAT Appeal, Longfield St, Stawell
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 09/06/2026 | Councillor Briefing | 9.1 Advocacy Prospectus
9.2 Grampians Rail Trail Follow Up
9.3 Infrastructure Capital Works Program 2026-27
9.4 Budget 2026-27
9.5 Community Care Review Decision
9.6 Wild Horses Application Debrief
9.7 Road Naming St Arnaud
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
9.5 |
11.00am |
|
| 02/06/2026 | Councillor Briefing | 6.1 Reinstatement of Rail Line - Mildura to Maryborough
6.2 10.30am REZ Declaration
6.3 Housing Opportunities Workshop
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.2 |
10.31am |
|
| 02/06/2026 | Councillor and CEO Meeting | Council advocacy
Stawell Men's Shed
Council property matter
Possible event
Vacant Director position update
2026 Community Satisfaction Survey report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 26/05/2026 | Councillor Briefing | 7.1 10.00am John Pye - Grampians Rail Trail
7.2 11.00am Presentation: Valuation movements
7.3 11.30am Planning Application 98 - 100 Main Street, Great Western (Officer)
7.4 11.45am Planning Application 98 - 100 Main Street, Great Western (Applicant)
7.5 12.00pm Planning Application 98 - 100 Main Street, Great Western (Objectors)
7.6 Planning Application 98 - 100 Main Street, Great Western Application Debrief
7.7 Waste Management Strategy
7.8 Community Care Review Options and Recommendation
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1 |
9.36am |
| Cr Jack Blake |
7.8 |
1.07pm |
|
| 22/05/2026 | Councillor Briefing NGSC Meeting with Emma Kealy MP | 1. Update from Emma Kealy MP
2. Halls Gap East Shared Path
3. Stawell Sports and Aquatic Centre
4. Halls Gap East Sewer
5. Advocacy
6. Question and General Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 12/05/2026 | Councillor Briefing | 8.1 Quarterly Council Action Report
8.2 10.15am Stawell Police Presentation
8.3 10.30am Wild Horses Planning Application PA2026004 (Officer)
8.4 10.45am Wild Horses Planning Application PA2026004 (Objectors)
8.5 11.00am Wild Horses Planning Application PA2026004 (Applicant)
8.6 Wild Horses Planning Application Debrief
8.7 Advocacy Prospectus
8.8 North Park Promotional Signage Board - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 05/05/2026 | Councillor Briefing | 6.1 VNI West EES
6.2 St Arnaud Pool Update
6.3 11.10am St Arnaud Flood Presentation
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.1 |
11.06am |
|
| 28/04/2026 | Councillor Briefing | 7.1 Rates and Valuations
7.2 St Arnaud Flood Study 2022
7.3 Victorian Treaty
7.4 Lease and Licence Policy
7.5 Community Care Engagement Review Findings
7.6 Service Station Petition
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.5 |
12.21pm |
| Cr Karen Hyslop |
4.1 |
9.51am |
|
| 14/04/2026 | Councillor Briefing | 8.1 10am Debt Collection Matter
8.2 Fuel Crisis Action Plan
8.3 Traditional Owner Acknowledgement Plan
8.4 C25 001 Provision of Street Cleaning Services
8.5 St Arnaud Pool Petition
8.6 PA2025057 Proposed Service Station at 61-71 Longfield Street, Stawell
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 07/04/2026 | Councillor Briefing | 6.1 Waste Management Strategy
6.2 Internal Resolution Procedure Update
6.3 Krause Bricks Proposed Road Closure
6.4 11.15am Presentation: Renewable Energy Proponent Guidelines
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.4 |
11.230am |
| Cr Jack Blake |
9.1.2 |
|
|
| 07/04/2026 | Councillor and CEO Meeting | Councillor Bulletin Question
Wild Horses Planning Permit
Stawell Homelessness
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/03/2026 | Councillor Briefing | 7.1 Planning Application PA2025057 61-71 Longfield Street, Stawell (Officer)
7.2 Planning Application PA2025057 61-71 Longfield Street, Stawell (Applicant)
7.3 Planning Application PA2025057 61-71 Longfield Street, Stawell (Objectors)
7.4 Impact of Fuel Increases
7.5 Waste Review Financials
7.6 Watta Wella Wind Farm Planning Permit Submission
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Karen Hyslop |
7.6 |
Yes |
|
| 10/03/2026 | Councillor Briefing | 8.1 Waste Review Financials
8.2 Planning Application - 288 Pipetrack Road Stawell
8.3 Compliance and Enforcement Policy
8.4 Intregrated Early Years Project
8.5 MAV and ALGA Motions from Other Councils
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/03/2026 | Councillor Briefing | 6.1 Advocacy Strategy
6.2 Central Park Netball Court and St Arnaud Pool Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.1 |
11.15am |
|
| 03/03/2026 | Councillor and CEO Meeting |
- Additional FAG's update
- St Arnaud pool upgrade diving board
- Economic development reporting
- Stawell Gold mine update
- Thomas Food Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 25/02/2026 | Councillor and CEO Meeting | Visitor Information Centre Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/02/2026 | Councillor Briefing | 7.1 10am Presentation: Rail Freight Alliance
7.2 Councillor Budget Series Session 2
7.3 Quarterly Council Action Plan and Year 2 Feedback
7.4 Lease and Licence Policy
7.5 Traditional Owner Acknowledgement Policy
7.6 Community Services Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1 |
9.47am |
|
| 10/02/2026 | Councillor Briefing | 8.1 Presentation - 10am Grampians Wimmera Mallee Tourism
8.2 Grampians Tourism Councillor Discussion
8.3 11am Planning Application 288 Pipetrack Road Stawell (Planning Officer)
8.4 11.10am Planning Application 288 Pipetrack Road Stawell (Applicant)
8.5 11.20am Planning Application: 288 Pipetrack Road Stawell (Objectors)
8.6 Lease and Licence Policy
8.7 Procurement Policy
8.8 Aged Care Policies
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 03/02/2026 | Councillor and CEO Meeting |
- Extreme heat policy and Council's role
- Stawell Aerodrome
- Petition on CFA funding
- Proposed hotel development
- Land use activity agreement (LUAA) update
- Confidential matter
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/02/2026 | Councillor Briefing | 6.1 Halls Gap Bin Straps
6.2 Resource Ready: North-Western Victoria Energy and Mining Impact and Readiness Strategy
6.3 Cemetery Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.2 |
11.15am |
|
| 27/01/2026 | Councillor Briefing | 8.1 Briefings and Meetings Process
8.2 Waste Management Strategy
8.3 December Quarterly Finance Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
9.37am |
|
| 12/12/2025 | Councillor Briefing | 4.1 School Crossing Supervision Service
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 01/12/2025 | Councillor Briefing | 6.1 Introduction to 2026/27 Budget
6.2 Confirmation of Year 2 Tasks for Council Plan Budget Outcomes
6.3 School Traffic Supervision
7 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
9.1.1 |
|
|
| 26/11/2025 | Councillor Briefing - Consideration of Sauna at Stawell Sports and Aquatic Centre | Community request for a sauna at Stawell Sports and Aquatic Centre
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/11/2025 | Councillor Briefing | 6.1 St Arnaud Harness User Fee Request
6.2 Briefing Review Workshop
6.3 Appointment of Stawell Aerodrome Advisory Group and Terms of Reference
6.4 State Election Advocacy
6.5 Appointment of Audit and Risk Committee Member
6.6 12pm Presentation: Murray Primary Health Network
6.7 Renewable Energy Stocktake and Where to from Here
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Justine Hide |
6.3 |
11.20am |
| Cr Karen Hyslop |
6.7 |
12.42pm |
|
| 21/11/2025 | Councillor Briefing Teddington Reservoir Community Reference Group Meeting | No official agenda:
GWMWater position on both Reservoirs
Upper Teddington Vegetation Removal
Funding Required to Repair Upper Teddington
Transfer Process of Upper Teddington to GWMWater
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 17/11/2025 | Councillor Briefing | 7.1 Appointment of Council Committee Delegates/Representatives 2026 - 20 minutes
7.2 Council Meeting Schedule 2026 - 15 minutes
7.3 S5 Delegation Review - 15 minutes
7.4 Community Care Service Review Engagement - 15 minutes
7.5 Infrastructure Program 2025/26: Proposed Amendments - 10 minutes
7.6 St Arnaud Pool Contract - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.4 |
11.45am |
|
| 27/10/2025 | Councillor Briefing | 7.1 10am Submission to VicGrid on Access and Connections Package
7.2 Gilmac Update
7.3 Community Care Review Step 3 (Workshop 2)
7.4 Kerbside Waste and Recycling Services Survey
7.5 Domestic Animal Management Plan 2025-29
7.6 Multicultural Action Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 |
10.00am |
|
| 27/10/2025 | Advisory Committee CEO Employment and Remuneration Committee Meeting | 1. CEO Mid-Year Progress Update
2. CEO Performance Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 23/10/2025 | Councillor Briefing Renewable Energy Stakeholder Reference Group | 1. Initial Assessment of what a joint submission may include for the Victorian Access Regime
2. Discuss feedback on the key points identified
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 21/10/2025 | Councillor Briefing Meeting with Joe McCracken | Western Highway Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 20/10/2025 | Councillor Briefing | 7.1 Amendment C64 St Arnaud Framework Plan
7.2 Community Care Review Step 3 (Workshop 1)
7.3 Facility Hire Policy
7.4 Proposed Wimmera Alliance Trial
7.5 Mayoral Election
8.1 C25 012 Road Condition Assessment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.2 |
10.35am |
|
| 14/10/2025 | Councillor Briefing | 7.1 Annual Report 2024/25
7.2 Mandatory Professional Development - Preventing Fraud and Corruption
7.3 Gilmac Rates Issue
7.4 Major Tourism Events Partnership Program
7.5 Building Enforcement Update
7.6 Reports from Councillors at Council Meetings Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 06/10/2025 | Councillor Briefing | 6.1 School Crossing Supervision
6.2 Software Procurement
6.3 SRV Planning Grant
6.4 Gilmac Rates Issue
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Justine Hide |
6.3 |
11.30am |
|
| 03/10/2025 | Councillor and CEO Meeting Upper Teddington Reservoir – Community Reference Group Meeting | Feedback on design - Upper Teddington Reservoir
Next Steps
Communications
General Business - Lower Teddington
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 29/09/2025 | Councillor Briefing | 4.1 Fleet Purchases
5.1 Operational Matters
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1 |
Yes |
|
| 25/09/2025 | Councillor Briefing Meeting with Martha Haylett MP | Council's Formal Position:
Teddington
Southern Wimmera and Northeast Pyrenees Pipeline
Western Highway Upgrades
Housing
Council Resourcing Assistance:
Fire and Extreme Weather Preparedness
Waste Management Improvements
Financial Sustainability
Renewable Energy Project Workload
Community Wellbeing and Mental Health Support:
Farming Community Mental Health
Water Fluoridation
Mental Health Accessibility
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 22/09/2025 | Councillor Briefing | 7.1 Long Term Asset Plan, Long Term Finance Plan and Council Plan 2025-29 - Final
7.2 Quarterly Finance Report
7.3 Consideration of the additional Federal Assistance Grant (FAG) received
7.4 Road Management Plan 2025-29
7.5 Phillips Road Grant
7.6 Proposed Traditional Owner Acknowledgement Policy
7.7 Multicultural Action Plan
7.8 Domestic Animal Management Plan 2025-29
8.1 RFT C25 013 Central Park Netball Court Redevelopment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Mr Brent McAlister |
8.1 |
12.41pm |
| Cr Karen Hyslop |
9 |
1.01pm |
|
| 15/09/2025 | Councillor Briefing | 6.1 Annual Report 2024/25
6.2 Audit and Risk Committee Biannual Activity Report
6.3 Wimmera Alliance Workshop Report Back
6.4 Long Term Asset Plan, Long Term Finance Plan and Council Plan Update
6.5 Arts and Culture Update
6.6 SSAC Development Update
6.7 Transfer of Lease AGAIR Pty Ltd, Stawell Aerodrome
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Hide |
6.5 |
10.45am |
|
| 11/09/2025 | Councillor Briefing Wimmera Alliance Workshop | Meeting to discuss regional problems and challenges and forming an agreement to resolve these issues.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 09/09/2025 | Councillor Briefing Meeting with Dr Anne Webster MP |
- Federal Assistance Grants (FAG)
- Aged Care Act and changes to CHSP funding (from block to customer centric funding).
- Halls Gap insurance
- Farmers mental health (drought, EVSF & renewables)
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/09/2025 | Councillor Briefing | 7.1 10am Dark Matter Experience Update
7.2 Community Care Review Step 2
7.3 Carry Forwards and Major Variations
7.4 Recovery Update
7.5 Appointment of Walkers Lake Advisory Group
7.6 Visitor Information Policy
7.7 Grampians Health Community Advisory Committee Representative
7.8 RCV Renewables and Mining Survey
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Blake |
7.2 |
10.27am |
| Cr Hyslop |
7.8 |
9.34am |
|
| 02/09/2025 | Councillor Briefing Meeting with Hon. Lily D'Ambrosio |
- Councils Formal Position to REZ
- Exclude areas of Biodiversity value in NGS from the REZ
- Request for Council Resourcing Assistance
- Community Wellbeing & Mental health support
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
