| 06/12/2023 | Advisory Committee Audit and Risk Committee | 6.1 Risk Committee Update
6.2 Outstanding Audit Action List
7.1 OHS Audit
7.2 EPA Audit
7.3 Early Learning Centre (ELC) Audit
8.1 Quarterly Finance Report
8.2 Carry Forward Projects Breakdown Over Financial Years
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/12/2020 | Advisory Committee Audit and Risk Committee | 6.1 OHS Management Report
7.1 Risk Committee Minutes
7.2 Risk Register
8.1 2019/20 Audited Financial Statements & Performance Report
8.2 VAGO Management Letter & Closing Report
8.3 Quarterly Finance Report - 2020/21
8.4 VAGO Local Government Audit - November 2020
10.1 Local Government Act 2020
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/03/2021 | Advisory Committee Audit and Risk Committee | 6.1 Immunisation Review
7.1 Risk Committee Minutes
7.2 Risk Register
8.1 Audit Strategy
8.2 Quarterly Finance Report
8.3 VAGO Sector Update
10.1 Local Government Act 2020
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 10/04/2024 | Advisory Committee Audit and Risk Committee | 6.1 Audit Strategy
7.1 Risk Committee Update
7.2 Outstanding Audit Action List
7.3 EPA Audit
8.1 Carry Forwards Management Plan
8.2 Quarterly Finance Report
8.3 Councillor Reimbursement Report
9.1 Biannual Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 14/12/2022 | Advisory Committee Audit and Risk Committee | 6.1 Audit Management Letter and Closing Report for 30 June 2022
6.2 Quarterly Finance Report
6.3 VAGO Sector Update
7.1 Draft Fraud Prevention Policy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 27/04/2022 | Advisory Committee Audit and Risk Committee | 6.1 Audit and Risk Committee Reappointment - Ms Lynn Jensz
6.2 Biannual Report
6.3 Victorian Protective Data Security Standards (VPDSS)
7.1 Risk Committee Update
7.2 Risk Management Plan
8.1 Audit Strategy
8.2 Quarterly Finance Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 22/06/2022 | Advisory Committee Audit and Risk Committee | 6.1 Appointment of Audit and Risk Committee Chair
6.2 Define Benefits Update - Vision Super
7.1 Risk Committee Update
7.2 Risk Management Plan
8.1 Quarterly Finance Report
8.2 Other General Business
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 14/09/2022 | Advisory Committee Audit and Risk Committee | 6.1 Annual Financial Report 2021-22 and Annual Performance Statement 2021-22
6.2 Audit Management Letter and the Closing Report for 30 June 2022
6.3 Quarterly Finance Report
7.1 Audit and Risk Committee Reappointment - Mr Tony Roberts
7.2 Biannual Report
7.3 Annual Information Security Performance Indicators
7.4 Leave Balances
7.5 Draft Financial Reserves Policy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
N |
|
| 01/06/2020 | Councillor Briefing Budget | 5.1. Council Agenda Review
6.1. North Park Netball Court Upgrade Project
6.2. Fifth Budget Meeting - Operations and Council Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/09/2020 | Advisory Committee Audit and Risk Committee | 5.1 Worksafe Audit
5.2 Local Government Act 2020 - Schedule of Works
5.3 Risk Committee
5.4 COVID-19 Policy
6.1 Asset Management Framework
6.2 Asset Revaluation & Condition Assessment Schedule
6.3 Fair Value Report
7.1 Risk Committee Minutes
8.1 Draft Financial Statements & Performance Report
10.1 Procurement Policy
10.2 Credit Card Policy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 18/09/2024 | Advisory Committee Audit and Risk Committee Meeting | 5.1 Appointment of Audit and Risk Committee Chair
7.1 Audit Management Letter and the Closing Report for 30 June 2024
7.2 Annual Financial Report 2023-24 and Annual Performance Statement 2023-24
8.1 Risk Committee Update
9.1 Quarterly Finance Report
9.2 Financial Position Update
9.3 Councillor Reimbursement Report
9.4 New Control for Creditor Payments - EFTsure
10.1 Performance Against Audit and Risk Committee Charter
10.2 Audit and Risk Committee Charter and Guidelines
10.3 Annual Work Program 2024/25
10.4 Biannual Report
10.5 Open Floor
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 21/07/2021 | Advisory Committee Audit and Risk Committee | 5. VAGO Local Road Maintenance Efficiency Audit
6.1 Appointment of Audit and Risk Committee Chair
6.2 Biannual Report 2020/21
6.3 Performance Against Audit and Risk Committee Charter
7.1 Interim Audit Letter for the Financial Year Ended 30 June 2021
7.2 Quarterly Financial Report - 2020/21
7.3 VAGO Sector Update
9.1 Ombudsman Report Financial Hardship
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 18/12/2023 | Councillor Briefing | 5. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/07/2019 | Sustainable Infrastructure Briefing | 4.2 Branding Strategy 8.1 Building Maintenance Service Review 8.2 2019/20 Capital Implementation 8.3 Stawell and St Arnaud Senior Citizens Centre Leases 8.4 Asset Management - Roads 8.5 2018/19 Annual Grading Program 9.1 Confidential Item
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 26/04/2021 | Councillor Briefing Councillor Induction Session | 4.1. Traditional Owners and Equality, Diversity and Inclusiveness
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 14/05/2020 | Councillor Briefing Budget Briefing | 4.1. Grampians Camel Rides
4.2. Second Capital and Projects Meeting
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 29/03/2021 | Councillor Briefing Councillor Induction Session | 4.1. Divison of Responsibility and Treatment of Others
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 09/06/2021 | Councillor Briefing Visitor Services Review Session | 4.1 Visitor Services Review and Halls Gap Hub
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 09/03/2021 | Councillor Briefing Councillor Induction Session | 4.1 Presentation - Maddocks Lawyers
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 10/05/2021 | Economic Growth Briefing | 4.1 Navarre Community Action Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/02/2021 | Economic Growth Briefing | 4.1 Marnoo Community Action Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 06/12/2021 | Lifestyles and Community Briefing | 4.1 Lord Nelson Park Visit
4.2 10.30am St Arnaud Water Catchment Site Visit
5.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 11/10/2023 | Advisory Committee Audit and Risk Committee | 4.1 Audit Management Letter and the Closing Report for 30 June 2023
4.2 Annual Financial Report 2022-23 and Annual Performance Statement 2022-23
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 06/11/2019 | Advisory Committee Stawell Recreation Advisory Group | 3.1 North Park Project 3.2 North Park Multipurpose Precinct Development Plan 2011 3.3 Stawell Parks Master Plan 3.4 Advisory Group Membership
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 10/12/2019 | Advisory Committee Stawell Recreation Advisory Group | 3.1 North Park Project 3.2 Advisory Group Membership 3.3 Stawell Parks Master Plan 3.4 Stawell Parks Master Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/07/2021 | Advisory Committee Stawell Recreation Advisory Group Meeting | 3.1 North Park Netball Courts
3.2 North Park Skate Park
3.3 North Park Masterplan
3.4 User Fees 2020/21
3.5 North Park Soccer Lighting Project
3.6 Stawell Parks Precinct Plan - Outcomes and Actions
3.7 North Park - New Multipurpose Clubrooms
3.8 Old Football Clubrooms
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 07/04/2021 | Councillor Briefing Council Plan Session | 2.2 Shire Vision 2041
2.3 Council Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 26/02/2024 | Councillor Briefing Councillor and CEO Meeting | 1.Staff support impacted by fires
2.Lifting customer service priority
3.Regional workers accommodation fund
4.Major business visits update - the CEO and Mayor briefed Councillors on visits to Action Sheds, Krause Bricks and the Gold mine.
5.Stawell Gift accommodation
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 31/10/2019 | Advisory Committee St Arnaud Recreation Advisory Group | 1.1. Multipurpose Facility Design 1.2 Bendigo Stadium 1.3 Membership of Group 1.4 Fundraising 1.5 Events Debriefs 1.6 Road Preparation
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 27/03/2020 | Councillor Briefing | 1.1 Test - Hangout Meet process
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| nil |
nil |
nil |
|
| 20/02/2024 | Advisory Committee St Arnaud Recreation Advisory Group | 1.1 St Arnaud Recreation Advisory Group
1.2 Lord Nelson Park Community Centre
1.3 Agreements and User Fees
1.4 Sport and Active Recreation / Open Space and Active Transport Strategies
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 01/02/2023 | Advisory Committee St Arnaud Recreation Advisory Group | 1.1 Sporting Club
1.2 Lord Nelson Park Community Sports Centre
1.3 Football and Hockey Lighting
1.4 User fees and Agreements
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 30/08/2022 | Advisory Committee Stawell Recreation Advisory Group Meeting | 1.1 Project Update: North Park Netball Courts, Stawell Skate Park, North Park Football Pitch Lighting Project, Central Park female Friendly Changerooms, Sport and Active Recreation Strategy
1.2 2022 State Election
1.3 North Park Master Plan
1.4 Participation Plans
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/06/2022 | Advisory Committee Stawell Recreation Advisory Group Meeting | 1.1 Project Update: North Park Netball Courts, Stawell Park Skate Park, North Park Football Pitch Lighting Project, Central Park Female Friendly Changerooms, Sport and Active Recreation Strategy, Council Budget and 10 Year Capital Plan, North Park Master Plan.
1.2 2022 State Election
1.3 Agreements and User Fees
1.4 Participation Plans
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/05/2023 | Advisory Committee Stawell Recreation Advisory Group Meeting | 1.1 Project Update:
North Park Netball Courts
Stawell Park Skate Park
North Park Football Pitch Lighting Project
Central Park Female Friendly Changrooms (Main Clubroom Pavilion / Netball Court)
Netball Court
Sport and Active Recreation Strategy / Open Space Strategy and Active Transport
North Park Old Light Poles
Navarre/Great Western Pavilion Upgrade
1.2 Agreements and User Fees
1.3 Participation Plans
1.4 Other Business
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 17/11/2020 | Advisory Committee Stawell Recreation Advisory Group Meeting | 1.1 North Park Project
1.2 North Park Masterplan
1.3 Stawell Parks Precinct Plan - Outcomes and Actions
1.4 User Fees - Accumulated Balance
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 12/02/2020 | Advisory Committee Stawell Recreation Advisory Group Meeting | 1.1 North Park Project
1.2 Waites Robson
1.3 Other Major Projects
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/11/2021 | Advisory Committee Stawell Recreation Advisory Group Meeting | 1.1 North Park Master Plan
1.2 Project Update: North Park Netball Courts, North Park Skate Park, North Park Soccer Lighting, Central Park Female Friendly Changerooms
1.3 Terms of Reference
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/02/2021 | Advisory Committee Stawell Recreation Advisory Group Meeting | 1.1 North Park - New Multipurpose Clubrooms
1.2 North Park Skate Park
1.3 Storm Damage
1.4 North Park Netball Courts
1.5 North Park Soccer Lighting Project
1.6 North Park Masterplan
1.7 Stawell Parks Precinct Plan - Outcomes and Actions
1.8 User Fees 2020/21
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 25/06/2020 | Advisory Committee St Arnaud Recreation Advisory Group Meeting | 1.1 Multipurpose Facility Design
1.2 Fundraising
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 10/03/2021 | Advisory Committee St Arnaud Recreation Advisory Group Meeting | 1.1 Multipurpose Facility Design
1.2 Football Lighting
1.3 2020/21 User Fees
1.4 Accumulated User Fee Balance
1.5 Fundraising
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/09/2021 | Advisory Committee St Arnaud Recreation Advisory Group Meeting | 1.1 Multipurpose Facility Design
1.2 Football and Hockey Lighting
1.3 User Fees
1.4 Fundraising
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 05/02/2020 | Advisory Committee St Arnaud Recreation Advisory Group Meeting | 1.1 Multi-Purpose Facility Design
1.2 Bendigo Stadium
1.3 Fundraising
1.4 Road Preparation
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/03/2022 | Advisory Committee Stawell Recreation Advisory Group Meeting | 1.1 Membership and Terms of Reference
1.2 Project Update: North Park Netball Courts, North Park Skate Park, North Park Soccer Pitch Lighting, North Park Terracing, Central Park Female Friendly Changerooms, North Park Master Plan, Sport and Active Recreation Strategy
1.3 Agreements and User Fees
1.4 Participation Plans
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/02/2023 | Advisory Committee Walkers Lake Advisory Group | 1.1 Environmental and Heritage Management Advice
1.2 Walkers Lake Management Action Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 31/05/2023 | Advisory Committee St Arnaud Recreation Advisory Committee | 1.1 - St Arnaud Sporting Club Refurbishment
1.2 - Lord Nelson Park Community Sports Centre
1.3 - Football and Hockey Lighting
1.4 - User Fees and Agreements
1.5 - Sport and Recreation Strategy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 29/01/2024 | Councillor Briefing Councillor and CEO Meeting | 1. Thomas Food Stawell Plant Update
2. Compliance Matter
3. Stawell Train Station
4. Planning Permit Neighbours Notification
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 12/02/2024 | Councillor Briefing Councillor and CEO Meeting | 1. Stawell Underground Physics Laboratory (SUPL) update
2. Strategic stocktake briefing sessions
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/05/2023 | Councillor Briefing Councillor and CEO Meeting | 1. Stawell Bendigo Bank Agency Closure
2. Including staff in the Councillors/Community Morning Tea
3. Inclusion of Councillors in Community Engagement Session for Proposed Great Western Hotel/Motel
4. Council's MAV State Council Meeting Late Motion
5. Briefing on CEOs/Mayors Meeting Between Council and Ararat Rural City Council
6. Briefing on CEO/Chair of Grampians Health and Council CEO/Mayor Meeting
7. Update on Stawell Police Station Opening Hours.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 27/09/2023 | Councillor Briefing | 1. St Arnaud Pre-Prep Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
