| 23/05/2022 | Organisational Effectiveness Briefing | 7.1 Business Transformation Strategy
7.2 C4 2016/17 - Provision of ICT Services and Support
7.3 Reappointment of Audit and Risk Committee Member
7.4 Audit and Risk Committee Biannual Activity Report
7.5 Quarterly Finance Report
7.6 C5 2017/18 - Provision of Fleet Services
7.7 Tender Process
7.8 C1 2021/22 - Stawell, North Park Soccer Pitch Lighting
7.9 Stawell Tourism Action Strategy - Draft
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/03/2023 | Advisory Committee Audit and Risk Committee | 7.1 Audit Strategy
7.2 Quarterly Finance Report
7.3 Carry Forward Projects Breakdown Over Financial Years
8.1 Risk Committee Update
9.1 Biannual Report
9.2 Victorian Protective Data Security Standards (VPDSS)
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/06/2021 | Organisational Effectiveness Briefing | 7.1 Arts and Culture Action Plan 2021-22
7.2 Heavy Plant Renewal Progam
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 06/06/2022 | Lifestyles and Community Briefing | 7.1 Arts and Culture Action Plan - Draft
7.2 10:30am Presentation - Department of Transport
7.3 Economic Insights
7.4 Asset Plan 2022-32
7.5 Place naming - Lord Nelson Park Sporting Facility
7.6 Capital Projects Adjustment
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/06/2024 | Councillor Briefing | 7.1 Appointment of Queen Mary Botanic Gardens Advisory Group
7.2 Pleasant Creek Cemetery Expansion -
7.3 Heritage Study Engagement Update
7.4 Central Park Scoreboard
7.5 Council Expenses Policy
7.6 REZ Community Benefit Fund Plan
8 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.6 |
Yes |
|
| 17/11/2025 | Councillor Briefing | 7.1 Appointment of Council Committee Delegates/Representatives 2026 - 20 minutes
7.2 Council Meeting Schedule 2026 - 15 minutes
7.3 S5 Delegation Review - 15 minutes
7.4 Community Care Service Review Engagement - 15 minutes
7.5 Infrastructure Program 2025/26: Proposed Amendments - 10 minutes
7.6 St Arnaud Pool Contract - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.4 |
11.45am |
|
| 14/10/2025 | Councillor Briefing | 7.1 Annual Report 2024/25
7.2 Mandatory Professional Development - Preventing Fraud and Corruption
7.3 Gilmac Rates Issue
7.4 Major Tourism Events Partnership Program
7.5 Building Enforcement Update
7.6 Reports from Councillors at Council Meetings Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 20/10/2025 | Councillor Briefing | 7.1 Amendment C64 St Arnaud Framework Plan
7.2 Community Care Review Step 3 (Workshop 1)
7.3 Facility Hire Policy
7.4 Proposed Wimmera Alliance Trial
7.5 Mayoral Election
8.1 C25 012 Road Condition Assessment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.2 |
10.35am |
|
| 27/06/2022 | Organisational Effectiveness Briefing | 7.1 Adoption of Budget 2022-23
7.2 Draft Asset Plan 2022-32
7.3 Council Action Plan 2022-23
7.4 Stawell Sports and Aquatic Centre Services Review
7.5 Stawell Sports and Aquatic Centre Customer Service Review
7.6 Visitor Information Services
7.7 Stawell Tourism Strategy and Action Plan 2022-32
7.8 St Arnaud Tourism Strategy and Action Plan 2022-32
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 25/09/2023 | Councillor Briefing | 7.1 9.45am Pre-Prep Discussion
7.2 10.30am Presentation: Your Future Options - Community Care Review
7.3 Partial Fee Waiver Request - Planning Permit - 5.2022.113.1.
7.4 Preparation of Annual Report 2022-23
7.5 Audit and Risk Committee Annual Activity Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
Yes |
| Cr Eddy Ostarcevic |
7.3 |
Yes |
|
| 19/05/2025 | Councillor Briefing | 7.1 10am Women's Health Grampians - Leadership Session
7.2 Council Action Plan Report
7.3 Audit and Risk Committee Biannual Activity Report and Procurement Policy
7.4 2025/26 Budget Update
7.5 Appointment of Independent Member and Chairperson for CEO Employment and Remuneration Committee
7.6 12pm VNI West Position Statement Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.6 |
12.16pm |
| Mr Brent McAlister |
7.5 |
12.10pm |
|
| 18/08/2025 | Councillor Briefing | 7.1 10am Wild Horses - Applicant
7.2 10.10am Wild Horses - Objectors
8.1 Waste Contract Part 2
8.2 Various Trade, Plumbing and Electrical Services Contracts
9.1 Community Care Review Step 1
9.2 Council Action Plan Report 2024-25 Final
9.3 Renewables Stakeholder Group
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 12/05/2025 | Councillor Briefing | 7.1 10am Watta Wella Renewable Energy Project
7.2 Workshop Draft Council Plan and Municipal Public Health and Wellbeing Plan
7.3 Asset Plans/Sustainable Asset Management Plan
7.4 Feature Naming - Great Western Public Recreation Reserve Clubrooms
7.5 Gift Policies 8.1 C1 2024/25 – Production & Supply of Meals for the Delivered Meals Service
9.1 VNI West - Gre Gre Alliance invite and Councillor Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 |
10.03am |
| Cr Karen Hyslop |
9.1 |
11.57am |
|
| 27/10/2025 | Councillor Briefing | 7.1 10am Submission to VicGrid on Access and Connections Package
7.2 Gilmac Update
7.3 Community Care Review Step 3 (Workshop 2)
7.4 Kerbside Waste and Recycling Services Survey
7.5 Domestic Animal Management Plan 2025-29
7.6 Multicultural Action Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 |
10.00am |
|
| 20/05/2024 | Councillor Briefing | 7.1 10am Presentation: Telstra
7.2 Preparation of Budget 2024-25
7.3 Review of Council Plan 2021-25
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 23/10/2023 | Councillor Briefing | 7.1 10am Presentation: NBNCo
7.2 Pre-Prep Location Discussion
7.3 Sport and Active Recreation Strategy and Open Space and Active Transport Strategy Review
7.4 Planning Delegation Policy
7.5 11am Planning Permit Application PA2023061 for Expansion of Existing Pig Farm
7.6 11.15am Planning Permit Application PA2023061 for Expansion of Existing Pig Farm - Objectors
7.7 11.35am Planning Permit Application PA2023061 for Expansion of Existing Pig Farm - Applicant
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Mr Trenton Fithall |
7.7 |
Yes |
|
| 28/07/2025 | Councillor Briefing | 7.1 10am Presentation: GWMWater Inc - 20 minutes
7.2 Facility Hire Policy - 15 minutes
7.3 Lease and Licence Policy - 10 minutes
7.4 Cyber Security Training and Phishing - 15 minutes
7.5 Asset Policy - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jenny Greenberger |
7.1 |
Not required |
|
| 13/11/2023 | Councillor Briefing | 7.1 10am Presentation: Grampians Tourism and Parks Victoria
7.2 Pre-Prep Discussion
7.3 Business Engagement (Deferred)
7.4 Council Meeting Schedule 2024 (Deferred)
7.5 Appointment of Council Committee Delegates/Representatives 2024
7.6 School Crossing Supervisors
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/09/2024 | Councillor Briefing | 7.1 10am Presentation - Victoria Police
7.2 Quarterly Director Report - Infrastructure and Amenity
8. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8. Council Agenda Review - Item 9.4.2 (not discussed) |
Nil |
| Cr Kevin Erwin |
8. Council Agenda Review - Item 9.2.2 (not discussed) |
Nil |
|
| 05/07/2021 | Lifestyles and Community Briefing | 7.1 10am Meet and Greet with Beverley McArthur MP
7.2 Great Western Future Committee MOU and Action Plan 2021-22
7.3 Stawell Landfill Community Reference Group
7.4 North Park Master Plan
7.5 Sloane Street Update
7.6 Community Satisfaction Survey 2021
7.7 Delegations Update
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Kevin Erwin |
7.4 |
Yes |
|
| 11/08/2025 | Councillor Briefing | 7.1 10am John Scarce, Murrumbidgee Council
7.2 Western Renewables Link EES Submission
7.3 Renewables Stakeholder Group
7.4 Wild Horses Planning Permit
7.5 Follow-up Lease/Licence and Rental Policies
7.6 Road Management Plan
8.1 Various Trade, Plumbing and Electrical Services Contracts
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1, 7.2, 7.3 |
10.09am |
|
| 08/09/2025 | Councillor Briefing | 7.1 10am Dark Matter Experience Update
7.2 Community Care Review Step 2
7.3 Carry Forwards and Major Variations
7.4 Recovery Update
7.5 Appointment of Walkers Lake Advisory Group
7.6 Visitor Information Policy
7.7 Grampians Health Community Advisory Committee Representative
7.8 RCV Renewables and Mining Survey
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Blake |
7.2 |
10.27am |
| Cr Hyslop |
7.8 |
9.34am |
|
| 31/03/2025 | Councillor Briefing | 7.1 10am Central Park Netball Court Upgrade Discussion
7.2 Council Plan Update
7.3 Shop Front Improvement and Dimboola Visit Debrief
7.4 12pm Presentation Avoca-Stuart Mill Windfarm Community
7.5 Stawell Roundabout Artwork
8.1 C25-007 St Arnaud Swimming Pool Changerooms Refurbishment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.4 |
12.00pm |
| Mr Brent McAlister |
7.1 |
10.11am |
|
| 14/04/2025 | Councillor Briefing | 7.1 10am - WAMA Presentation
7.2 VFF Meeting Discussion
7.3 Community Engagement Policy
7.4 Sound Shell Cato Park, Stawell
7.5 Reappointment of Audit and Risk Committee Member
7.6 Quarterly Finance Report
7.7 Financial Hardship Policy
7.8 Council Expenses Policy Review
7.9 MBS and Grampians Grape Escape POPE Permit
8.1 C25-002 Processing of Food and Garden Waste Organics
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
9.52am |
|
|
|
|
| 12/04/2021 | Lifestyles and Community Briefing | 7.1 10am - Powercor Meet and Greet
7.2 COVID-19 Economic Recovery and Development Strategy - Submissions
7.3 Review of Mayoral and Councillor Allowances
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 05/12/2022 | Lifestyles and Community Briefing | 7.1 10.45am Presentation - Grampians Tourism
7.2 Infrastructure, Waste and Emergency Essentials
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/06/2024 | Councillor Briefing | 7.1 10.40am Introduction to Southern Wimmera Renewables Research Association
7.2 10.45 Presentation: Southern Wimmera Renewables Research Association
7.3 Draft Budget 2024-25 Follow-Up Items - Rates Modelling and Footnotes
8.1 C1 2024/25 - Production and Supply of Meals for the Delivered Meals Service (Meals on Wheels)
9.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 and 7.2 |
Yes |
| Brent McAlister |
9.1 |
No - CEO Performance and Remuneration was not discussed |
|
| 16/10/2023 | Councillor Briefing | 7.1 10.30am Presentation: WAMA Project Update
7.2 Preparation of Annual Report 2022-23
7.3 Review of Councillor Expenses Policy
7.4 Waiving and Refunding of Planning, Building and Environmental Health Fees Policy Review
7.5 Defibrillator Policy
8.1 C4 2023/24 - Plant Replacement Program
9 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hylsop |
N/A - Group discussion on Anti-Transmission Line Meeting request |
Yes |
|
| 06/05/2024 | Councillor Briefing | 7.1 10.30am Presentation: Donald Mineral Sands
7.2 Reports from Councillors/Committees Discussion
7.3 Stawell Transfer Station Sublease
8 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/04/2023 | Councillor Briefing | 7.1 10.30am Presentation: Australian Energy Market Operator
7.2 11am Presentation: Sloane Street Project
7.3 Navarre Clubroom Upgrade
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/03/2025 | Councillor Briefing | 7.1 10.30am Presentation - Dental Health Services Victoria
7.2 11am Presentation - Wallaloo and Gre Gre District Alliance
7.3 Petition - Sound stage in Cato Park
7.4 St Arnaud District Riding Club Lease
7.5 Rates Waiver Requests
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 |
10.11am |
| Cr Karen Hyslop |
7.2 |
10.57am |
|
| 03/10/2022 | Lifestyles and Community Briefing | 7.1 10.30am Placeholder for Applicant - Planning Permit 5.2022.49.1 - 99 Torney Road and 4799 Sunraysia Highway, Carapooee West
7.2 11am Placeholder for Objectors - Planning Permit 5.2022.49.1 - 99 Torney Road and 4799 Sunraysia Highway, Carapooee West
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Eddy Ostarcevic |
7.1 |
No |
|
| 26/05/2025 | Councillor Briefing | 7.1 10.00am Presentation - Grampians Wimmera Mallee Tourism and Parks Victoria
7.2 Draft Budget 2025/26
7.3 11.00am Presentation - VicGrid
7.4 Pre Meeting Discussion - Wallaloo and Gre Gre Alliance
7.5 Emergency Services Volunteer Fund
7.6 CCTV Policy
7.7 Heatherlie Rail Trail
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
11.02 |
| Cr Karen Hyslop |
7.4 |
11.02 |
|
| 30/06/2025 | Councillor Briefing | 7.1 - Impact of Property Revaluations
7.2- WAGGDA and SWRRA Meeting
7.3 - Arts and Culture Strategy and Action Plan
7.4 - Building Community Resilience Strategy
7.5 - 11.30am Australian Energy Infrastructure Commissioner
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 |
10.44am |
| Cr Karen Hyslop |
7.5 |
10.44am |
|
| 16/06/2025 | Councillor Briefing | 7 Briefing Items
7.1 10am Budget Submitter Presentations 2025/26
7.2 Budget Submission Deliberations
7.3 Council Plan Workshop
7.4 Draft Victorian Transmission Plan Submission, VNI West Advocacy and WRL Community Energy Funding
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.4 |
11.20am |
|
| 02/12/2024 | Councillor Briefing | 6.1. VNI West Protest Group Meeting
7. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.1 |
Yes |
|
| 04/08/2020 | Advisory Committee Walkers Lake Advisory Group | 6.1. Cultural Heritage Report
6.2. Voting for Decisions
6.3. Projects
6.4. Toilet Cleaning
6.5. Advisory Group
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 20/11/2019 | Advisory Committee Walkers Lake | 6.1 Water level and Algae 6.2 Cultural Heritage report 6.3 Projects Update 6.4 Toilet Cleaning 6.5 Advisory Group Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/11/2025 | Councillor Briefing | 6.1 St Arnaud Harness User Fee Request
6.2 Briefing Review Workshop
6.3 Appointment of Stawell Aerodrome Advisory Group and Terms of Reference
6.4 State Election Advocacy
6.5 Appointment of Audit and Risk Committee Member
6.6 12pm Presentation: Murray Primary Health Network
6.7 Renewable Energy Stocktake and Where to from Here
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Justine Hide |
6.3 |
11.20am |
| Cr Karen Hyslop |
6.7 |
12.42pm |
|
| 06/10/2025 | Councillor Briefing | 6.1 School Crossing Supervision
6.2 Software Procurement
6.3 SRV Planning Grant
6.4 Gilmac Rates Issue
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Justine Hide |
6.3 |
11.30am |
|
| 02/02/2022 | Advisory Committee Audit and Risk Committee | 6.1 Risk Framework Review
6.2 Risk Committee Update
6.3 Audit and Risk Committee Survey 2021
7.1 Quarterly Finance Report 2021-22
9.1 Procurement Policy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/09/2021 | Advisory Committee Audit and Risk Committee | 6.1 Risk Committee Update
6.2 Performance Against Audit and Risk Committee Charter
6.3 Vision Super VBI Index
7.1 Annual Financial Report 2020-21 and Annual Performance Statement 2020-21
7.2 Financial Audit Management Letter and the Closing Report for 30 June 2021
7.3 VAGO Sector Update
9.1 Financial Plan Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 06/12/2023 | Advisory Committee Audit and Risk Committee | 6.1 Risk Committee Update
6.2 Outstanding Audit Action List
7.1 OHS Audit
7.2 EPA Audit
7.3 Early Learning Centre (ELC) Audit
8.1 Quarterly Finance Report
8.2 Carry Forward Projects Breakdown Over Financial Years
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 01/09/2025 | Councillor Briefing | 6.1 Propose Road Naming - Stawell; 6.2 St Arnaud Pool Update; 6.3 10.30am David Webb, Hay Shire Council; 6.4 Strategic Advocacy Prospectus Workshop; 7.1 C25 006 Plant Replacement; 7.2 C25 003 External Plant and Equipment Hire for Civil Works; 8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.3 |
Yes |
|
| 02/12/2020 | Advisory Committee Audit and Risk Committee | 6.1 OHS Management Report
7.1 Risk Committee Minutes
7.2 Risk Register
8.1 2019/20 Audited Financial Statements & Performance Report
8.2 VAGO Management Letter & Closing Report
8.3 Quarterly Finance Report - 2020/21
8.4 VAGO Local Government Audit - November 2020
10.1 Local Government Act 2020
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 01/12/2025 | Councillor Briefing | 6.1 Introduction to 2026/27 Budget
6.2 Confirmation of Year 2 Tasks for Council Plan Budget Outcomes
6.3 School Traffic Supervision
7 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
9.1.1 |
|
|
| 03/03/2021 | Advisory Committee Audit and Risk Committee | 6.1 Immunisation Review
7.1 Risk Committee Minutes
7.2 Risk Register
8.1 Audit Strategy
8.2 Quarterly Finance Report
8.3 VAGO Sector Update
10.1 Local Government Act 2020
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/02/2026 | Councillor Briefing | 6.1 Halls Gap Bin Straps
6.2 Resource Ready: North-Western Victoria Energy and Mining Impact and Readiness Strategy
6.3 Cemetery Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.2 |
11.15am |
|
| 02/06/2025 | Councillor Briefing | 6.1 Drought Funding and Emergency Services and Volunteer Fund Levy
6.2 Walkers Lake Advisory Group Terms of Reference
6.3 St Arnaud Integrated Early Years Project - Options and Next Steps
6.4 Fee Refund PA2023077
6.5 Infrastructure Program 2025/26
6.6 Western Renewables Link Community Energy Fund
7.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.6 |
11.17am |
|
| 07/04/2025 | Councillor Briefing | 6.1 Cemetery Trusts
6.2 Community Safety and Amenity Compliance
6.3 Investment Policy
6.4 Audit and Risk Committee Charter and Guidelines
6.5 VNI West and WRL Housing
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.5 |
11.26pm |
|
