| 11/09/2023 | Councillor Briefing | 8.1 10am Pre-Prep Petition Discussion
8.2 10.30am Presentation - North East Pyrenees Pipeline Project
8.3 Reserve Policy Review
8.4 Quarterly Finance Report
8.5 Public Art Guidelines 2023
8.6 St Arnaud Framework Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 13/09/2023 | Advisory Committee Audit and Risk Committee | 7.1 Procurement Internal Audit
8.1 Quarterly Finance Report
9.1 Risk Committee Update
10.1 Appointment of Audit and Risk Committee Chair
10.2 Performance Against Audit and Risk Committee Charter
10.3 Victorian Data Security Standards (VPDSS) Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 18/09/2023 | Councillor Briefing | 8.1 10.15am Pre-Prep Petition Response
8.2 11am Presentation: Transmission Company Victoria
8.3 12pm Presentation: Municipal Association of Victoria
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8.2 |
Yes |
|
| 25/09/2023 | Councillor Briefing | 7.1 9.45am Pre-Prep Discussion
7.2 10.30am Presentation: Your Future Options - Community Care Review
7.3 Partial Fee Waiver Request - Planning Permit - 5.2022.113.1.
7.4 Preparation of Annual Report 2022-23
7.5 Audit and Risk Committee Annual Activity Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
Yes |
| Cr Eddy Ostarcevic |
7.3 |
Yes |
|
| 27/09/2023 | Councillor Briefing | 1. St Arnaud Pre-Prep Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/10/2023 | Councillor Briefing | 7.1 St Arnaud Tennis Facility Lease
7.2 Exemption for Farm Sheds Policy
7.3 Stawell Housing Growth Area Master Plan Landholder Engagement Update
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Eddy Ostarcevic |
8.1 (14.1 on the Council agenda) |
Nil |
| Cr Karen Hyslop |
8.1 (14.1 on the Council agenda) |
Nil |
|
| 09/10/2023 | Councillor Briefing | 8.1 9.50am School Crossings Pre Discussion
8.2 10am School Crossing Discussion
8.3 Community Engagement Review
8.4 Pre-Prep Costing Options
8.5 Recreational User Fees Review
8.6 Stawell Airport Master Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 11/10/2023 | Advisory Committee Audit and Risk Committee | 4.1 Audit Management Letter and the Closing Report for 30 June 2023
4.2 Annual Financial Report 2022-23 and Annual Performance Statement 2022-23
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/10/2023 | Councillor Briefing | 7.1 10.30am Presentation: WAMA Project Update
7.2 Preparation of Annual Report 2022-23
7.3 Review of Councillor Expenses Policy
7.4 Waiving and Refunding of Planning, Building and Environmental Health Fees Policy Review
7.5 Defibrillator Policy
8.1 C4 2023/24 - Plant Replacement Program
9 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hylsop |
N/A - Group discussion on Anti-Transmission Line Meeting request |
Yes |
|
| 23/10/2023 | Councillor Briefing | 7.1 10am Presentation: NBNCo
7.2 Pre-Prep Location Discussion
7.3 Sport and Active Recreation Strategy and Open Space and Active Transport Strategy Review
7.4 Planning Delegation Policy
7.5 11am Planning Permit Application PA2023061 for Expansion of Existing Pig Farm
7.6 11.15am Planning Permit Application PA2023061 for Expansion of Existing Pig Farm - Objectors
7.7 11.35am Planning Permit Application PA2023061 for Expansion of Existing Pig Farm - Applicant
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Mr Trenton Fithall |
7.7 |
Yes |
|
| 06/11/2023 | Councillor Briefing | 7.1 Pre-Prep Discussion
7.2 Recognition and Settlement Agreements Update
7.3 Sport and Active Recreation Strategy and Open Space and Active Transport Strategy - Feedback Consolidation
7.4 Stawell Gift Event Management Board Sponsorship
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Murray Emerson |
7.4 |
Yes |
| Ms Justine Kingan |
7.4 |
Yes |
| Mr Trenton Fithall |
9.2.1 |
No - Item was not discussed |
|
| 13/11/2023 | Councillor Briefing | 7.1 10am Presentation: Grampians Tourism and Parks Victoria
7.2 Pre-Prep Discussion
7.3 Business Engagement (Deferred)
7.4 Council Meeting Schedule 2024 (Deferred)
7.5 Appointment of Council Committee Delegates/Representatives 2024
7.6 School Crossing Supervisors
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 20/11/2023 | Councillor Briefing | 8.1 10am Planning Permit Application PA2023064 - Stawell Grampians Gate Caravan Park
8.2 10.10am Planning Permit Application PA2023064 - Stawell Grampians Gate Caravan Park - Applicant
8.3 10.20am Planning Permit Application PA2023064 - Stawell Grampians Gate Caravan Park - Objectors
8.4 School Crossing Supervisors
8.5 Director Report - Strategy, Prosperity and Engagement
8.6 Business Engagement - 10 minutes
8.7 Council Meeting Schedule 2024
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 27/11/2023 | Councillor Briefing Councillor and CEO Meeting | 1. Christmas Decorations and Tree Update
2. Councillors Christmas Function Details
3. Update on Multicultural Hub Support Activities
4. St Arnaud Pre-Prep
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 27/11/2023 | Councillor Briefing | 9.1 10am Presentation: AusNet
9.2 Director Report - Infrastructure and Amenity
9.3 Current Sporting Upgrades Update
9.4 Marnoo and Stawell Flood Study - Deferred to next meeting
9.5 Quarterly Finance Report
9.6 Budget Development and Management Policy Review
9.7 Financial Hardship Policy and Rate Collection Policy
9.8 Proposed Road Naming - Maddocks Road
10.1 C3 2023/24 - Provision of Transfer Station Services - St Arnaud
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
5 - Actions from previous Councillor Briefing - CEO update on a meeting with RWE Wind Farm |
Yes |
|
| 04/12/2023 | Councillor Briefing | 7.1 Council Action Report
7.2 Marnoo and Stawell Flood Study
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 06/12/2023 | Advisory Committee Audit and Risk Committee | 6.1 Risk Committee Update
6.2 Outstanding Audit Action List
7.1 OHS Audit
7.2 EPA Audit
7.3 Early Learning Centre (ELC) Audit
8.1 Quarterly Finance Report
8.2 Carry Forward Projects Breakdown Over Financial Years
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 11/12/2023 | Councillor Briefing | 9.1 St Arnaud Integrated Early Years Projects
9.2 Director Report - Corporate and Community Services
9.3 Community Care Service Overview
9.4 School Crossing Supervisors
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 - Actions from Previous Councillor Briefing |
Yes |
|
| 11/12/2023 | Councillor Briefing Councillor and CEO Meeting | 1. Halls Gap Tourism Opportunities and Challenges
2. Workforce Culture Training
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 18/12/2023 | Councillor Briefing | 5. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 29/01/2024 | Councillor Briefing | 9.1 10am - Grampians Community Health Presentation
9.2 Community Care Decision
9.3 Victorian Government Funding Streams
9.4 Australia Day Petition
10.1 C2 2021/22 - Provision of Street Cleaning Services
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hylsop |
4.1 Actions from previous Councillor Briefing |
Yes |
|
| 29/01/2024 | Councillor Briefing Councillor and CEO Meeting | 1. Thomas Food Stawell Plant Update
2. Compliance Matter
3. Stawell Train Station
4. Planning Permit Neighbours Notification
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 05/02/2024 | Councillor Briefing | 7.1 Stawell Sports and Aquatic Centre Service Overview
7.2 Infrastructure Program Update
8 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 12/02/2024 | Councillor Briefing | 9.1 Strategic Discussion - Renewable Energy Stocktake
9.2 Last 3 Years Achievements and 2024 Challenges
9.3 Financial Carry Forward and Capital Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
9.1 |
Yes |
|
| 12/02/2024 | Councillor Briefing Councillor and CEO Meeting | 1. Stawell Underground Physics Laboratory (SUPL) update
2. Strategic stocktake briefing sessions
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 19/02/2024 | Councillor Briefing | 8.1 Discover Northern Grampians Advocates Videos
8.2 10:30am Presentation - Sports and Active Recreation Strategy and Open Space and Active Transport Strategy
8.3 11am Presentation: Signage Strategy
8.4 Director Report - Infrastructure and Amenity
8.5 Objection to all forms of Prayer and Religious Practices
8.6 Local Government Reform Submission 2024
8.7 12:10pm - St Arnaud Integrated Early Years Project
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7 |
Yes |
|
| 20/02/2024 | Advisory Committee St Arnaud Recreation Advisory Group | 1.1 St Arnaud Recreation Advisory Group
1.2 Lord Nelson Park Community Centre
1.3 Agreements and User Fees
1.4 Sport and Active Recreation / Open Space and Active Transport Strategies
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 26/02/2024 | Councillor Briefing SWRRA and NGSC Meeting | 1. RWE Proposed Windfarm Development at Campbells Bridge
2. Council's Letter of Support the State Government on the Victorian Transmission Plan.
3. EES in Respect of RWE Proposed Development.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
The full meeting |
Did not attend meeting due to conflict |
|
| 26/02/2024 | Councillor Briefing Councillor and CEO Meeting | 1.Staff support impacted by fires
2.Lifting customer service priority
3.Regional workers accommodation fund
4.Major business visits update - the CEO and Mayor briefed Councillors on visits to Action Sheds, Krause Bricks and the Gold mine.
5.Stawell Gift accommodation
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 26/02/2024 | Councillor Briefing | 9.1 10.30am Presentation: RWE Renewables
9.2 Shopfront Improvement Program and Easter Decorations Update
9.3 Air Show Discussion
9.4 Council Plan Action Plan
9.5 Quarterly Finance Report
9.6 Customer Support Update
9.7 Electrical Line Clearance Management Plan 2024-25
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
9.1 |
Yes |
| Cr Kevin Erwin |
9.3 |
Yes |
|
| 04/03/2024 | Councillor Briefing | 7.1 Sports and Active Recreation Strategy - 10 minutes
7.2 Open Space and Active Transport Strategy - 10 minutes
7.3 11am Presentation: St Arnaud Police - 20 minutes
8. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 18/03/2024 | Councillor Briefing | 8.1 10am Workshop - Passive Place
8.2 Director Report - Corporate and Community Services
8.3 Councillor Expenses
8.4 Visitor Information Servicing Policy
8.5 Wayfinding (Signage) Strategy
8.6 Fair Access Policy
8.7 Procurement Policy
9.1 C5 2023/24 - Navarre Recreation Reserve Pavilion Upgrade
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 25/03/2024 | Councillor Briefing | 9.1 Passive Place Decision
9.2 Integrated Early Years Project Update
9.3 Great Western Pavilion Upgrade Budget Review
9.4 Fee Waiver Requests
9.5 St Arnaud Pool Funding Application
9.6 12.30pm Presentation: VNI Renewable Project Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Kevin Erwin |
9.4 |
Yes |
| Cr Karen Hyslop |
9.6 |
Yes |
|
| 25/03/2024 | Councillor Briefing Councillor and CEO Meeting | Thomas Foods Freezer site visit
Councillors operational matters
Harmony Day debrief
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/04/2024 | Advisory Committee CEO Employment and Remuneration Committee Meeting | 1. CEO Presentation
2. Salary Recommendation
3. General Business/Conclusion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/04/2024 | Councillor Briefing | 8.1 10.30am Presentation: Grampians Health
8.2 Great Western VCAT Update
8.3 Wayfinding Strategy
8.4 Tourism Local Area Action Plan
9.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/04/2024 | Councillor and CEO Meeting | Confidential item
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 10/04/2024 | Advisory Committee Audit and Risk Committee | 6.1 Audit Strategy
7.1 Risk Committee Update
7.2 Outstanding Audit Action List
7.3 EPA Audit
8.1 Carry Forwards Management Plan
8.2 Quarterly Finance Report
8.3 Councillor Reimbursement Report
9.1 Biannual Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/04/2024 | Councillor Briefing | 8.1 Infill Housing Engagement Plan
8.2 Resilience Project Update
8.3 11am Presentation: Western Renewable Link
8.4 Tourism Local Area Action Plan
8.5 Waste and Recycling Exemption Policy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8.3 |
Yes |
|
| 16/04/2024 | Councillor Briefing Budget Meeting |
- VNI West Drilling
- 2024/25 Budget overview
- Budget
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 17/04/2024 | Councillor Briefing Budget Meeting |
- Camp grounds discussion
- Budget
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 19/04/2024 | Councillor Briefing Anthony test | test test test test test test test test test test test test
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 22/04/2024 | Councillor and CEO Meeting | gfdsgfds test test test
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 22/04/2024 | Councillor and CEO Meeting |
- Feedback to Mr Geoff Bowyer regarding opportunities for improvement.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 22/04/2024 | Councillor Briefing | 9.1 10am - Introduction to Barengi Gadjin Land Council
9.2 10.10am Presentation - Barengi Gadjin Land Council
9.3 Directors Report - Strategy, Prosperity and Engagement
9.4 Renewable Energy Draft Principles Workshop
9.5 Event Policy
9.6 Memorial Park Master Plan
9.7 Tree and Nature Strip Management Policy and Plan
10.1 C6 2023/24 - Provision of Waste and Recycling Services
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
9.4 |
Yes |
|
| 26/04/2024 | Councillor and CEO Meeting | testing testing testing testing testing testing testing testing
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| NIL |
|
|
|
| 26/04/2024 | Advisory Committee | gfdsgfdsg
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nfdsafdsa |
|
|
|
| 26/04/2024 | Advisory Committee | testing testing testing testing testing testing testing testing testing
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| dsfa |
|
|
|
| 29/04/2024 | Advisory Committee Anthonys test | fdasfdsafdsafdsa
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| nfddsafdsa |
|
|
|
| 29/04/2024 | Councillor Briefing | 8.1 Confidential Letter
8.2 Presentation: World Heritage Bid
8.3 Heritage Protection Project Update
8.4 Sports and recreation Strategy and Open Space and Active Transport Strategy
8.5 Renewable Energy Principles Decision
8.6 Early Years Project Update
8.7 Appointment of Stawell and St Arnaud Recreation Advisory Groups
8.8 Local Roads and Community Infrastructure Funds Phase 4 - Tranche 2 Projects
9.1 Victorian Energy Collaboration - Electricity Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8.5 |
Yes |
|
