| 14/04/2025 | Councillor Briefing | 7.1 10am - WAMA Presentation
7.2 VFF Meeting Discussion
7.3 Community Engagement Policy
7.4 Sound Shell Cato Park, Stawell
7.5 Reappointment of Audit and Risk Committee Member
7.6 Quarterly Finance Report
7.7 Financial Hardship Policy
7.8 Council Expenses Policy Review
7.9 MBS and Grampians Grape Escape POPE Permit
8.1 C25-002 Processing of Food and Garden Waste Organics
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
9.52am |
|
|
|
|
| 31/03/2025 | Councillor Briefing | 7.1 10am Central Park Netball Court Upgrade Discussion
7.2 Council Plan Update
7.3 Shop Front Improvement and Dimboola Visit Debrief
7.4 12pm Presentation Avoca-Stuart Mill Windfarm Community
7.5 Stawell Roundabout Artwork
8.1 C25-007 St Arnaud Swimming Pool Changerooms Refurbishment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.4 |
12.00pm |
| Mr Brent McAlister |
7.1 |
10.11am |
|
| 08/09/2025 | Councillor Briefing | 7.1 10am Dark Matter Experience Update
7.2 Community Care Review Step 2
7.3 Carry Forwards and Major Variations
7.4 Recovery Update
7.5 Appointment of Walkers Lake Advisory Group
7.6 Visitor Information Policy
7.7 Grampians Health Community Advisory Committee Representative
7.8 RCV Renewables and Mining Survey
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Blake |
7.2 |
10.27am |
| Cr Hyslop |
7.8 |
9.34am |
|
| 11/08/2025 | Councillor Briefing | 7.1 10am John Scarce, Murrumbidgee Council
7.2 Western Renewables Link EES Submission
7.3 Renewables Stakeholder Group
7.4 Wild Horses Planning Permit
7.5 Follow-up Lease/Licence and Rental Policies
7.6 Road Management Plan
8.1 Various Trade, Plumbing and Electrical Services Contracts
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1, 7.2, 7.3 |
10.09am |
|
| 05/07/2021 | Lifestyles and Community Briefing | 7.1 10am Meet and Greet with Beverley McArthur MP
7.2 Great Western Future Committee MOU and Action Plan 2021-22
7.3 Stawell Landfill Community Reference Group
7.4 North Park Master Plan
7.5 Sloane Street Update
7.6 Community Satisfaction Survey 2021
7.7 Delegations Update
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Kevin Erwin |
7.4 |
Yes |
|
| 02/09/2024 | Councillor Briefing | 7.1 10am Presentation - Victoria Police
7.2 Quarterly Director Report - Infrastructure and Amenity
8. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8. Council Agenda Review - Item 9.4.2 (not discussed) |
Nil |
| Cr Kevin Erwin |
8. Council Agenda Review - Item 9.2.2 (not discussed) |
Nil |
|
| 13/11/2023 | Councillor Briefing | 7.1 10am Presentation: Grampians Tourism and Parks Victoria
7.2 Pre-Prep Discussion
7.3 Business Engagement (Deferred)
7.4 Council Meeting Schedule 2024 (Deferred)
7.5 Appointment of Council Committee Delegates/Representatives 2024
7.6 School Crossing Supervisors
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/07/2025 | Councillor Briefing | 7.1 10am Presentation: GWMWater Inc - 20 minutes
7.2 Facility Hire Policy - 15 minutes
7.3 Lease and Licence Policy - 10 minutes
7.4 Cyber Security Training and Phishing - 15 minutes
7.5 Asset Policy - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jenny Greenberger |
7.1 |
Not required |
|
| 23/10/2023 | Councillor Briefing | 7.1 10am Presentation: NBNCo
7.2 Pre-Prep Location Discussion
7.3 Sport and Active Recreation Strategy and Open Space and Active Transport Strategy Review
7.4 Planning Delegation Policy
7.5 11am Planning Permit Application PA2023061 for Expansion of Existing Pig Farm
7.6 11.15am Planning Permit Application PA2023061 for Expansion of Existing Pig Farm - Objectors
7.7 11.35am Planning Permit Application PA2023061 for Expansion of Existing Pig Farm - Applicant
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Mr Trenton Fithall |
7.7 |
Yes |
|
| 24/02/2026 | Councillor Briefing | 7.1 10am Presentation: Rail Freight Alliance
7.2 Councillor Budget Series Session 2
7.3 Quarterly Council Action Plan and Year 2 Feedback
7.4 Lease and Licence Policy
7.5 Traditional Owner Acknowledgement Policy
7.6 Community Services Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1 |
9.47am |
|
| 20/05/2024 | Councillor Briefing | 7.1 10am Presentation: Telstra
7.2 Preparation of Budget 2024-25
7.3 Review of Council Plan 2021-25
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 27/10/2025 | Councillor Briefing | 7.1 10am Submission to VicGrid on Access and Connections Package
7.2 Gilmac Update
7.3 Community Care Review Step 3 (Workshop 2)
7.4 Kerbside Waste and Recycling Services Survey
7.5 Domestic Animal Management Plan 2025-29
7.6 Multicultural Action Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 |
10.00am |
|
| 12/05/2025 | Councillor Briefing | 7.1 10am Watta Wella Renewable Energy Project
7.2 Workshop Draft Council Plan and Municipal Public Health and Wellbeing Plan
7.3 Asset Plans/Sustainable Asset Management Plan
7.4 Feature Naming - Great Western Public Recreation Reserve Clubrooms
7.5 Gift Policies 8.1 C1 2024/25 – Production & Supply of Meals for the Delivered Meals Service
9.1 VNI West - Gre Gre Alliance invite and Councillor Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 |
10.03am |
| Cr Karen Hyslop |
9.1 |
11.57am |
|
| 18/08/2025 | Councillor Briefing | 7.1 10am Wild Horses - Applicant
7.2 10.10am Wild Horses - Objectors
8.1 Waste Contract Part 2
8.2 Various Trade, Plumbing and Electrical Services Contracts
9.1 Community Care Review Step 1
9.2 Council Action Plan Report 2024-25 Final
9.3 Renewables Stakeholder Group
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 19/05/2025 | Councillor Briefing | 7.1 10am Women's Health Grampians - Leadership Session
7.2 Council Action Plan Report
7.3 Audit and Risk Committee Biannual Activity Report and Procurement Policy
7.4 2025/26 Budget Update
7.5 Appointment of Independent Member and Chairperson for CEO Employment and Remuneration Committee
7.6 12pm VNI West Position Statement Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.6 |
12.16pm |
| Mr Brent McAlister |
7.5 |
12.10pm |
|
| 25/09/2023 | Councillor Briefing | 7.1 9.45am Pre-Prep Discussion
7.2 10.30am Presentation: Your Future Options - Community Care Review
7.3 Partial Fee Waiver Request - Planning Permit - 5.2022.113.1.
7.4 Preparation of Annual Report 2022-23
7.5 Audit and Risk Committee Annual Activity Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
Yes |
| Cr Eddy Ostarcevic |
7.3 |
Yes |
|
| 27/06/2022 | Organisational Effectiveness Briefing | 7.1 Adoption of Budget 2022-23
7.2 Draft Asset Plan 2022-32
7.3 Council Action Plan 2022-23
7.4 Stawell Sports and Aquatic Centre Services Review
7.5 Stawell Sports and Aquatic Centre Customer Service Review
7.6 Visitor Information Services
7.7 Stawell Tourism Strategy and Action Plan 2022-32
7.8 St Arnaud Tourism Strategy and Action Plan 2022-32
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 20/10/2025 | Councillor Briefing | 7.1 Amendment C64 St Arnaud Framework Plan
7.2 Community Care Review Step 3 (Workshop 1)
7.3 Facility Hire Policy
7.4 Proposed Wimmera Alliance Trial
7.5 Mayoral Election
8.1 C25 012 Road Condition Assessment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.2 |
10.35am |
|
| 14/10/2025 | Councillor Briefing | 7.1 Annual Report 2024/25
7.2 Mandatory Professional Development - Preventing Fraud and Corruption
7.3 Gilmac Rates Issue
7.4 Major Tourism Events Partnership Program
7.5 Building Enforcement Update
7.6 Reports from Councillors at Council Meetings Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 17/11/2025 | Councillor Briefing | 7.1 Appointment of Council Committee Delegates/Representatives 2026 - 20 minutes
7.2 Council Meeting Schedule 2026 - 15 minutes
7.3 S5 Delegation Review - 15 minutes
7.4 Community Care Service Review Engagement - 15 minutes
7.5 Infrastructure Program 2025/26: Proposed Amendments - 10 minutes
7.6 St Arnaud Pool Contract - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.4 |
11.45am |
|
| 24/06/2024 | Councillor Briefing | 7.1 Appointment of Queen Mary Botanic Gardens Advisory Group
7.2 Pleasant Creek Cemetery Expansion -
7.3 Heritage Study Engagement Update
7.4 Central Park Scoreboard
7.5 Council Expenses Policy
7.6 REZ Community Benefit Fund Plan
8 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.6 |
Yes |
|
| 06/06/2022 | Lifestyles and Community Briefing | 7.1 Arts and Culture Action Plan - Draft
7.2 10:30am Presentation - Department of Transport
7.3 Economic Insights
7.4 Asset Plan 2022-32
7.5 Place naming - Lord Nelson Park Sporting Facility
7.6 Capital Projects Adjustment
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/06/2021 | Organisational Effectiveness Briefing | 7.1 Arts and Culture Action Plan 2021-22
7.2 Heavy Plant Renewal Progam
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/03/2023 | Advisory Committee Audit and Risk Committee | 7.1 Audit Strategy
7.2 Quarterly Finance Report
7.3 Carry Forward Projects Breakdown Over Financial Years
8.1 Risk Committee Update
9.1 Biannual Report
9.2 Victorian Protective Data Security Standards (VPDSS)
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 23/05/2022 | Organisational Effectiveness Briefing | 7.1 Business Transformation Strategy
7.2 C4 2016/17 - Provision of ICT Services and Support
7.3 Reappointment of Audit and Risk Committee Member
7.4 Audit and Risk Committee Biannual Activity Report
7.5 Quarterly Finance Report
7.6 C5 2017/18 - Provision of Fleet Services
7.7 Tender Process
7.8 C1 2021/22 - Stawell, North Park Soccer Pitch Lighting
7.9 Stawell Tourism Action Strategy - Draft
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 04/09/2023 | Councillor Briefing | 7.1 C63 Planning Scheme Amendment and Permit Decision - Sherridon Homes
7.2 Council Action Plan 2023-24
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 06/02/2023 | Lifestyles and Community Briefing | 7.1 Community Services Essentials
7.2 Open Space and Active Transport Strategy and Implementation Plan
7.3 Sport and Active Recreation Strategy Update
7.4 NGSC Electoral Structure Review
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 04/04/2022 | Lifestyles and Community Briefing | 7.1 Community Services Review Part 2
7.2 St Arnaud Community Action Network MoU
7.3 Arts and Culture Action Plan
7.4 11am Presentation - AusNet Services
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Kevin Erwin |
8.1 |
No |
|
| 04/12/2023 | Councillor Briefing | 7.1 Council Action Report
7.2 Marnoo and Stawell Flood Study
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 6/05/2019 | Councillor Briefing | 7.1 Council Agenda Review 7.2 Review of Council Plan 2017-21
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 23/06/2025 | Councillor Briefing | 7.1 Council Plan Workshop
7.2 Sloane Street Stawell Land Sale
7.3 Mill Street St Arnaud Road Closure
7.4 Fraud Prevention Policy
7.5 Cemetery Fees Amendment
8.1 C25 009 Navarre Social Room Extension
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1 |
9.46am |
|
| 03/03/2025 | Councillor Briefing | 7.1 Council Plan/Municipal Public Health and Wellbeing Plan
7.2 11am CEO Employment and Remuneration Committee Presentation
7.3 VNI and Renewable Energy Working Group
7.4 Mayoral Matter Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
10.16am |
|
| 17/03/2025 | Councillor Briefing | 7.1 Councillor Feedback - 2025/26 Draft Budget Key Proposals
7.2 Differential Rates Policy
7.3 Budget Development and Management Policy
7.4 Strategy, Prosperity and Engagement Directorate Deep dive
7.5 Delegations and Authorisations Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
9.49am |
|
| 21/09/2020 | Sustainable Infrastructure Briefing | 7.1 Election Period Policy - Caretaker
7.2 Project Management Framework
7.3 Annual Report 2019-20
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/02/2025 | Councillor Briefing | 7.1 Financial Sustainability and Budget Management
7.2 Mandatory Mayoral and Councillor Training Declaration
7.3 C6 2023/24 Waste Services Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8 |
12.44pm |
|
| 01/05/2023 | Councillor Briefing | 7.1 Flood Recovery Update
7.2 Bunbury Street, Glenorchy Speed Limit Petition
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/11/2021 | Lifestyles and Community Briefing | 7.1 Grants Funding Policy
7.2 OPAN and WDA Housing and Workforce Findings
7.3 11am Presentation - Wimmera Development Association
7.4 Quarterly Council Action Plan 2021-22 Report
7.5 CEO and Executive Update
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Kevin Erwin |
7.3 |
No |
| Cr Kevin Erwin |
7.5 |
Yes |
|
| 14/06/2023 | Advisory Committee Audit and Risk Committee | 7.1 Interim Management Letter
7.2 Quarterly Finance Report
8.1 Risk Committee Update
9.1 Internal Audit Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 10/02/2025 | Councillor Briefing | 7.1 Land Use and Planning (Mandatory Councillor Induction)
7.2 St Arnaud Framework Plan Amendment C64ngra
7.3 Renewable Energy Briefing and Charlton Summit
7.4 Electrical Line Clearance Management Plan 2025-26
7.5 Council Action Plan Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
Yes |
|
| 14/07/2025 | Councillor Briefing | 7.1 Long Term Asset Plan, Long Term Finance Plan and Council Plan - 30 minutes
7.2 11am Presentation: Bruce Mountain - Victoria Energy Policy Centre - 20 minutes
7.3 WAGGDA and SWRRA Meeting and Newscastle Conference - 5 minutes
7.4 Registration Restricted Breed and Declared Dogs Policy - 10 minutes
7.5 Cemetery Guidelines - 10 minutes
7.6 Market Square Restroom Project, St Arnaud - 10 minutes
7.7 Central Park Lease - 15 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 and 7.3 |
9.43am |
| Mrs Lauren Homden |
7.7 |
12.50pm |
|
| 22/09/2025 | Councillor Briefing | 7.1 Long Term Asset Plan, Long Term Finance Plan and Council Plan 2025-29 - Final
7.2 Quarterly Finance Report
7.3 Consideration of the additional Federal Assistance Grant (FAG) received
7.4 Road Management Plan 2025-29
7.5 Phillips Road Grant
7.6 Proposed Traditional Owner Acknowledgement Policy
7.7 Multicultural Action Plan
7.8 Domestic Animal Management Plan 2025-29
8.1 RFT C25 013 Central Park Netball Court Redevelopment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Mr Brent McAlister |
8.1 |
12.41pm |
| Cr Karen Hyslop |
9 |
1.01pm |
|
| 03/08/2020 | Lifestyles and Community Briefing | 7.1 Marnoo Community Plan
7.2 Navarre Community Plan
7.3 Local Government Act 2020 - Submissions
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/03/2026 | Councillor Briefing | 7.1 Planning Application PA2025057 61-71 Longfield Street, Stawell (Officer)
7.2 Planning Application PA2025057 61-71 Longfield Street, Stawell (Applicant)
7.3 Planning Application PA2025057 61-71 Longfield Street, Stawell (Objectors)
7.4 Impact of Fuel Increases
7.5 Waste Review Financials
7.6 Watta Wella Wind Farm Planning Permit Submission
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Karen Hyslop |
7.6 |
Yes |
|
| 25/08/2025 | Councillor Briefing | 7.1 Possible SGEM Board Membership Changes
7.2 Renewables Stakeholder Group
7.3 Youth Actions
7.4 Council's Strategic Advocacy Prospectus Workshop
7.5 Proposed Road Naming - Stawell
7.6 SUPL and Above Ground Discovery Project Update
7.7 12.30pm Meet and Greet - Dark Matter Lab Board (Light Lunch)
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 |
9.52am |
|
| 06/11/2023 | Councillor Briefing | 7.1 Pre-Prep Discussion
7.2 Recognition and Settlement Agreements Update
7.3 Sport and Active Recreation Strategy and Open Space and Active Transport Strategy - Feedback Consolidation
7.4 Stawell Gift Event Management Board Sponsorship
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Murray Emerson |
7.4 |
Yes |
| Ms Justine Kingan |
7.4 |
Yes |
| Mr Trenton Fithall |
9.2.1 |
No - Item was not discussed |
|
| 13/09/2023 | Advisory Committee Audit and Risk Committee | 7.1 Procurement Internal Audit
8.1 Quarterly Finance Report
9.1 Risk Committee Update
10.1 Appointment of Audit and Risk Committee Chair
10.2 Performance Against Audit and Risk Committee Charter
10.3 Victorian Data Security Standards (VPDSS) Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 14/07/2026 | Councillor Briefing | 7.1 Quarter 4 Council Action Plan
7.2 Promotional Signage
7.3 61-71 Longfield Street VCAT Appeal Discussion
7.4 Stronger Community Local Government Act Amendments
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/04/2026 | Councillor Briefing | 7.1 Rates and Valuations
7.2 St Arnaud Flood Study 2022
7.3 Victorian Treaty
7.4 Lease and Licence Policy
7.5 Community Care Engagement Review Findings
7.6 Service Station Petition
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.5 |
12.21pm |
| Cr Karen Hyslop |
4.1 |
9.51am |
|
| 02/05/2022 | Lifestyles and Community Briefing | 7.1 Rating and Revenue Model for 2022/23
7.2 11am Presentation - Federation University
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 25/10/2021 | Organisational Effectiveness Briefing | 7.1 Rating Strategy Detail Discussion
7.2 St Aranud Flood Study
7.3 Stawell and St Arnaud Recreation Advisory Groups Terms of Reference
7.4 Waste Action Plan - Glass
7.5 Complaints Policy
7.6 Mayoral Election Agenda
8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
