| 02/09/2025 | Councillor Briefing Meeting with David Davis |
- Councils Formal Position to REZ
- Exclude areas of Biodiversity value in NGS from the REZ
- Request for Council Resourcing Assistance
- Community Wellbeing & Mental health support
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 01/09/2025 | Councillor Briefing | 6.1 Propose Road Naming - Stawell; 6.2 St Arnaud Pool Update; 6.3 10.30am David Webb, Hay Shire Council; 6.4 Strategic Advocacy Prospectus Workshop; 7.1 C25 006 Plant Replacement; 7.2 C25 003 External Plant and Equipment Hire for Civil Works; 8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.3 |
Yes |
|
| 25/08/2025 | Councillor Briefing | 7.1 Possible SGEM Board Membership Changes
7.2 Renewables Stakeholder Group
7.3 Youth Actions
7.4 Council's Strategic Advocacy Prospectus Workshop
7.5 Proposed Road Naming - Stawell
7.6 SUPL and Above Ground Discovery Project Update
7.7 12.30pm Meet and Greet - Dark Matter Lab Board (Light Lunch)
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 |
9.52am |
|
| 18/08/2025 | Councillor Briefing | 7.1 10am Wild Horses - Applicant
7.2 10.10am Wild Horses - Objectors
8.1 Waste Contract Part 2
8.2 Various Trade, Plumbing and Electrical Services Contracts
9.1 Community Care Review Step 1
9.2 Council Action Plan Report 2024-25 Final
9.3 Renewables Stakeholder Group
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 11/08/2025 | Councillor Briefing | 7.1 10am John Scarce, Murrumbidgee Council
7.2 Western Renewables Link EES Submission
7.3 Renewables Stakeholder Group
7.4 Wild Horses Planning Permit
7.5 Follow-up Lease/Licence and Rental Policies
7.6 Road Management Plan
8.1 Various Trade, Plumbing and Electrical Services Contracts
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1, 7.2, 7.3 |
10.09am |
|
| 05/08/2025 | Councillor and CEO Meeting NGSC Meeting with Dr Anne Webster MP | 1. Anne Webster's Survey
2. Financial Sustainability
3. Rate Capping
4. Financial Assistance Grants
5. Advocacy Strategy
6. Growing Regions Grant
7. Renewable Energy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 04/08/2025 | Councillor Briefing | 2.1 Napier Street, St Arnaud Crossing Inspection
7.1 Advocacy Meetings
7.2 Sloane Street, Stawell Sale Next Steps
8.1 C25 011 Provisions of Kerbside Waste and Recovery Services, Bulk Transport and processing of General Waste and Recycling
9. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/07/2025 | Councillor Briefing | 7.1 10am Presentation: GWMWater Inc - 20 minutes
7.2 Facility Hire Policy - 15 minutes
7.3 Lease and Licence Policy - 10 minutes
7.4 Cyber Security Training and Phishing - 15 minutes
7.5 Asset Policy - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jenny Greenberger |
7.1 |
Not required |
|
| 25/07/2025 | Councillor Briefing Meeting with Emma Kealy |
- Halls Gap Bushfire Recovery
- Drought Funding
- Council resolutions around VNI West and REZ
- Western Highway Duplication
- Mental Health topics
- Housing Targets
- Election
- Grants for small Councils and Financial Sustainability
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
3 |
10.30am |
|
| 22/07/2025 | Councillor Briefing Meeting with Rosie Gilbert, Senior Policy Advisor, Office of Chris Bowen MP |
- Background & Council's VNI West resolution
- Paris Agreement and Not Threatening Food Production
- Where does VNI West fit into the National Rewiring the Nation Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 21/07/2025 | Councillor Briefing | 7.1 Council Agenda Review
8.1 Long Term Asset, Long Term Finance and Council Plan
8.2 Audit and Risk Committee Chair and Honorariums
8.3 Media and Communications Update
8.4 Model Councillor Code of Conduct Internal Resolution Procedure
8.5 Cemetery Guidelines
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
3.1 |
9.34am |
| Cr Karen Hyslop |
7.1 |
9.44am |
| Cr Jenny Greenberger |
9.1 |
12.00pm |
|
| 14/07/2025 | Councillor Briefing | 7.1 Long Term Asset Plan, Long Term Finance Plan and Council Plan - 30 minutes
7.2 11am Presentation: Bruce Mountain - Victoria Energy Policy Centre - 20 minutes
7.3 WAGGDA and SWRRA Meeting and Newscastle Conference - 5 minutes
7.4 Registration Restricted Breed and Declared Dogs Policy - 10 minutes
7.5 Cemetery Guidelines - 10 minutes
7.6 Market Square Restroom Project, St Arnaud - 10 minutes
7.7 Central Park Lease - 15 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 and 7.3 |
9.43am |
| Mrs Lauren Homden |
7.7 |
12.50pm |
|
| 14/07/2025 | Advisory Committee St Arnaud Community Action Network (SCAN) Meeting | 1. General Business
2. Pedestrian Crossing Napier Street
3. St Arnaud Pool Works
4. Community Conversations
5. St Arnaud Police Present
6. CCTV/Surveillance
7. St Arnaud Tourism Promotion
8. Council Update
9. Market Square Playground, Big Weather Project and Emergency Preparedness Presentation.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 07/07/2025 | Councillor Briefing NGSC meeting with Wallaloo and Gre Gre Alliance |
- Renewable Energy Zone
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 07/07/2025 | Councillor Briefing | 6.1 10am Presentation: Victoria Police - 15 minutes
6.2 Early Years Issue - 5 minutes
6.3 Draft Council Plan - 10 minutes
6.4 Housing Supply and Demand - 10 minutes
6.5 WAGGDA and SWRRA Meeting and Newcastle Conference - 5 minutes
6.6 Waste and Recycling Processing Collaborative Procurement - 15 minutes
6.7 Community Satisfaction Survey - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.5 |
9.51am |
|
| 30/06/2025 | Councillor Briefing | 7.1 - Impact of Property Revaluations
7.2- WAGGDA and SWRRA Meeting
7.3 - Arts and Culture Strategy and Action Plan
7.4 - Building Community Resilience Strategy
7.5 - 11.30am Australian Energy Infrastructure Commissioner
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 |
10.44am |
| Cr Karen Hyslop |
7.5 |
10.44am |
|
| 23/06/2025 | Councillor Briefing | 7.1 Council Plan Workshop
7.2 Sloane Street Stawell Land Sale
7.3 Mill Street St Arnaud Road Closure
7.4 Fraud Prevention Policy
7.5 Cemetery Fees Amendment
8.1 C25 009 Navarre Social Room Extension
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1 |
9.46am |
|
| 20/06/2025 | Councillor and CEO Meeting With Transmission Company VIctoria |
- VNI West Project
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/06/2025 | Councillor Briefing | 7 Briefing Items
7.1 10am Budget Submitter Presentations 2025/26
7.2 Budget Submission Deliberations
7.3 Council Plan Workshop
7.4 Draft Victorian Transmission Plan Submission, VNI West Advocacy and WRL Community Energy Funding
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.4 |
11.20am |
|
| 11/06/2025 | Councillor and CEO Meeting Minister D'Ambrosio meeting with Buloke Shire Council and Northern Grampians Shire Council | 1. Stakeholder meeting regarding energy matters
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/06/2025 | Councillor Briefing | 6.1 Drought Funding and Emergency Services and Volunteer Fund Levy
6.2 Walkers Lake Advisory Group Terms of Reference
6.3 St Arnaud Integrated Early Years Project - Options and Next Steps
6.4 Fee Refund PA2023077
6.5 Infrastructure Program 2025/26
6.6 Western Renewables Link Community Energy Fund
7.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.6 |
11.17am |
|
| 26/05/2025 | Councillor and CEO Meeting NGSC Meeting with Wallaloo and Gre Gre Alliance | 1. VNI West Line and Social Value Reference Group
2. Notice of Motion - VNI West Project
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 26/05/2025 | Councillor Briefing | 7.1 10.00am Presentation - Grampians Wimmera Mallee Tourism and Parks Victoria
7.2 Draft Budget 2025/26
7.3 11.00am Presentation - VicGrid
7.4 Pre Meeting Discussion - Wallaloo and Gre Gre Alliance
7.5 Emergency Services Volunteer Fund
7.6 CCTV Policy
7.7 Heatherlie Rail Trail
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
11.02 |
| Cr Karen Hyslop |
7.4 |
11.02 |
|
| 21/05/2025 | Advisory Committee Teddington Reservoir - Community Reference Group | 1. Project Update - Upper teddington Reservoir
2. Stakeholder feedback and questions
3. Communications
4. General business - Lower teddington
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 19/05/2025 | Councillor Briefing | 7.1 10am Women's Health Grampians - Leadership Session
7.2 Council Action Plan Report
7.3 Audit and Risk Committee Biannual Activity Report and Procurement Policy
7.4 2025/26 Budget Update
7.5 Appointment of Independent Member and Chairperson for CEO Employment and Remuneration Committee
7.6 12pm VNI West Position Statement Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.6 |
12.16pm |
| Mr Brent McAlister |
7.5 |
12.10pm |
|
| 12/05/2025 | Councillor Briefing | 7.1 10am Watta Wella Renewable Energy Project
7.2 Workshop Draft Council Plan and Municipal Public Health and Wellbeing Plan
7.3 Asset Plans/Sustainable Asset Management Plan
7.4 Feature Naming - Great Western Public Recreation Reserve Clubrooms
7.5 Gift Policies 8.1 C1 2024/25 – Production & Supply of Meals for the Delivered Meals Service
9.1 VNI West - Gre Gre Alliance invite and Councillor Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 |
10.03am |
| Cr Karen Hyslop |
9.1 |
11.57am |
|
| 05/05/2025 | Councillor Briefing | 6.1 - 10.30am Presentation - Firefighters Against Renewables Over Victoria and Victorian Farmers Federation
6.2 - 11am Presentation - Buloke and Northern Grampians Landcare
6.3 - Four Year Revenue and Rating Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
10.19am |
|
| 30/04/2025 | Councillor Briefing St Arnaud Bowling Club Visit | 1. St Arnaud Bowling Club Upgrade
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/04/2025 | Councillor Briefing | 6.1 - Council Plan Emerging Directions Workshop
6.2 - Aged Care Act Readiness Project
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
5 |
9.37am |
| Cr Karen Hyslop |
6.1 |
11.26am |
| Cr Karen Hyslop |
6.1 |
12.20pm |
|
| 15/04/2025 | Councillor Briefing Budget Session 3 | Budget 2025-26
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/04/2025 | Advisory Committee CEO Employment and Remuneration Committee Meeting | 1. CEO Annual Performance Review
2. KPI Ratings
3. Feedback
4. Remuneration
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 14/04/2025 | Councillor Briefing | 7.1 10am - WAMA Presentation
7.2 VFF Meeting Discussion
7.3 Community Engagement Policy
7.4 Sound Shell Cato Park, Stawell
7.5 Reappointment of Audit and Risk Committee Member
7.6 Quarterly Finance Report
7.7 Financial Hardship Policy
7.8 Council Expenses Policy Review
7.9 MBS and Grampians Grape Escape POPE Permit
8.1 C25-002 Processing of Food and Garden Waste Organics
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
9.52am |
|
|
|
|
| 10/04/2025 | Advisory Committee VNI West, Renewables and Mining Alliance | 4.1 Reflections on Summit Outcomes
4.2 Advocacy - Meeting with Minister D'Ambrosio
4.3 Shared Resources
4.4 Victorian Transmission Plan and Renewable Energy Zone Updte
4.5 VNI West Housing Update
4.6 Meeting Cycle
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 09/04/2025 | Councillor Briefing Budget Session 2 | 1. Budget 2025-26
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/04/2025 | Councillor Briefing Budget Session 1 | 1. Budget 2025-26
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 07/04/2025 | Councillor Briefing | 6.1 Cemetery Trusts
6.2 Community Safety and Amenity Compliance
6.3 Investment Policy
6.4 Audit and Risk Committee Charter and Guidelines
6.5 VNI West and WRL Housing
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.5 |
11.26pm |
|
| 31/03/2025 | Councillor Briefing | 7.1 10am Central Park Netball Court Upgrade Discussion
7.2 Council Plan Update
7.3 Shop Front Improvement and Dimboola Visit Debrief
7.4 12pm Presentation Avoca-Stuart Mill Windfarm Community
7.5 Stawell Roundabout Artwork
8.1 C25-007 St Arnaud Swimming Pool Changerooms Refurbishment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.4 |
12.00pm |
| Mr Brent McAlister |
7.1 |
10.11am |
|
| 24/03/2025 | Councillor Briefing | 7.1 10.30am Presentation - Dental Health Services Victoria
7.2 11am Presentation - Wallaloo and Gre Gre District Alliance
7.3 Petition - Sound stage in Cato Park
7.4 St Arnaud District Riding Club Lease
7.5 Rates Waiver Requests
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 |
10.11am |
| Cr Karen Hyslop |
7.2 |
10.57am |
|
| 17/03/2025 | Councillor Briefing | 7.1 Councillor Feedback - 2025/26 Draft Budget Key Proposals
7.2 Differential Rates Policy
7.3 Budget Development and Management Policy
7.4 Strategy, Prosperity and Engagement Directorate Deep dive
7.5 Delegations and Authorisations Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
9.49am |
|
| 14/03/2025 | Councillor Briefing NGSC Meeting with Emma Kealy MP | Debrief with Emma Kealy MP following meeting with Minister Staikos.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/03/2025 | Councillor Briefing | 7.1 Council Plan/Municipal Public Health and Wellbeing Plan
7.2 11am CEO Employment and Remuneration Committee Presentation
7.3 VNI and Renewable Energy Working Group
7.4 Mayoral Matter Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
10.16am |
|
| 24/02/2025 | Councillor Briefing | 7.1 Financial Sustainability and Budget Management
7.2 Mandatory Mayoral and Councillor Training Declaration
7.3 C6 2023/24 Waste Services Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8 |
12.44pm |
|
| 20/02/2025 | Councillor Briefing Charlton VNI West and Renewables Summit Agenda | Brief Update from each Chief Executive Officer
Small group discussion
Small groups report back
Facilitated Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 17/02/2025 | Councillor Briefing | 4.1 Presenter: Southern Wimmera Renewables Research Association
4.2 Presenters: David Jochinke and Simon Tickner
4.3 Presenter: VicGrid
4.4 Presenter: Transmission Company Victoria and Australian Energy Market Operator
4.5 Presenter: Country Fire Authority
4.6 Presenter: RWE Renewables Australia
4.7 Renewable Energy Projects Debrief
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7 |
Yes |
|
| 14/02/2025 | Councillor and CEO Meeting |
- Grampians Fire Recovery
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 10/02/2025 | Councillor Briefing | 7.1 Land Use and Planning (Mandatory Councillor Induction)
7.2 St Arnaud Framework Plan Amendment C64ngra
7.3 Renewable Energy Briefing and Charlton Summit
7.4 Electrical Line Clearance Management Plan 2025-26
7.5 Council Action Plan Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
Yes |
|
| 07/02/2025 | Councillor and CEO Meeting |
- Halls Gap Fire Business Recovery
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/02/2025 | Councillor Briefing | 7.1 St Arnaud CCTV Business Case
7.2 St Arnaud Integrated Early Years Project - Result of Engagement
7.3 Understanding the complexity of Community
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 29/01/2025 | Councillor Briefing Northern Grampians Shire Council and Parks Victoria Meeting | 1. Upper Teddington Reservoir and Site Visit
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/01/2025 | Councillor Briefing | 8.1 Grampians Fire Recovery Update and Notice of Motion Discussion
8.2 Council Plan
8.3 Lease Variation - The Beer Idea Pty Ltd trading as Paper Scissors Rock Brew Co
9.1 C25-001 Provision of Street Cleaning Services
9.2 C6 2023/24 - Waste Services Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
