| 21/10/2024 | Councillor Briefing | 8.1 Term in Review
8.2 Annual Report 2023-24
8.3 Quarterly Finance Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 26/09/2024 | Councillor Briefing | 1. Impact of Forecast Variations and Grants Commission Payment Timing.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 23/09/2024 | Councillor Briefing | 8.1 Preparation of Annual Report 2023-24
8.2 Carry Forward and Major Variation Report 2024
8.3 Upcoming Councillor Briefings
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 18/09/2024 | Advisory Committee Audit and Risk Committee Meeting | 5.1 Appointment of Audit and Risk Committee Chair
7.1 Audit Management Letter and the Closing Report for 30 June 2024
7.2 Annual Financial Report 2023-24 and Annual Performance Statement 2023-24
8.1 Risk Committee Update
9.1 Quarterly Finance Report
9.2 Financial Position Update
9.3 Councillor Reimbursement Report
9.4 New Control for Creditor Payments - EFTsure
10.1 Performance Against Audit and Risk Committee Charter
10.2 Audit and Risk Committee Charter and Guidelines
10.3 Annual Work Program 2024/25
10.4 Biannual Report
10.5 Open Floor
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/09/2024 | Councillor Briefing | 8.1 10.45am Presentation: Watta Wella Renewable Energy Project
8.2 11.05am Presentation: Transmission Company Victoria - VNI West Project Update
8.3 VNI Narrowed Corridor - Council Position
8.4 Finance Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8.1, 8.2 and 8.3 |
Yes |
|
| 09/09/2024 | Councillor Briefing | 8.1 Quarterly Director Report - Corporate Services
8.2 10.30am Presentation: Women's Health Grampians
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/09/2024 | Councillor Briefing | 7.1 10am Presentation - Victoria Police
7.2 Quarterly Director Report - Infrastructure and Amenity
8. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8. Council Agenda Review - Item 9.4.2 (not discussed) |
Nil |
| Cr Kevin Erwin |
8. Council Agenda Review - Item 9.2.2 (not discussed) |
Nil |
|
| 26/08/2024 | Councillor Briefing | 8.1 St Arnaud Bowling Clubrooms Discussion
8.2 10am Presentation - St Arnaud Bowling Club
8.3 10 Year Capital Plan Amendment - Strategy, Prosperity and Engagement Directorate
8.4 10 Year Capital Plan Amendment - Infrastructure and Amenity
8.5 Plan for Victoria and Housing Target Update
8.6 Stuart Mill Community Plan
8.7 St Arnaud Framework Plan Amendment
8.8 Marrang Kindergarten and Early Learning Lease
8.9 Quarterly Finance Report
8.10 Lord Nelson Park Naming
8.11 Western Renewables Link Community Energy Fund
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 19/08/2024 | Councillor Briefing | 8.1 10am Presentation: Grampians Grape Escape Update and Three Year Sponsorship
8.2 Event Funding Packages
8.3 Tourism Local Area Action Plan
8.4 Council Election Policy and Caretaker
8.5 Financial Reserves Policy
8.6 Submission to the Draft Victorian Transmission Plan Guidelines
9.1 C2 2022/23 - Provision of Plumbing Services
9.2 C3 2022/23 - Provision of Electrical Trades Services
9.3 C5 2024/25 - Plant Replacement Program
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Kevin Erwin |
8.1 and 8.2 |
Yes |
| Cr Murray Emerson |
8.2 |
Yes |
| Cr Karen Hyslop |
8.6 |
Yes |
|
| 12/08/2024 | Councillor Briefing | 8.1 Council Action Plan 2024-25
8.2 10.30am Presentation: Challenges Facing Regional Events
8.3 Financial Reserves Policy
8.4 11.30am Presentation: Regional Investment Attraction Project
8.5 Quarterly Director Report - Strategy Prosperity and Engagement
9.1 C2 2023/24 - Provision of Various Trade Services Panel
9.2 C1 2022/23 - External Plan and Equipment Hire for Civil Works
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Murray Emerson |
8.2 |
No |
| Ms Justine Kingan |
8.2 |
No |
| Cr Kevin Erwin |
8.2 |
No |
|
| 05/08/2024 | Councillor Briefing | 8.1 Waste and Recycling Service Standards
8.2 Great Western and Navarre Upgrades
9 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 22/07/2024 | Councillor Briefing | 9.1 Federal Advocacy Priorities
9.2 Thematic and Environmental History and Heritage Study
9.3 Youth Strategy Project Update
10.1 Human Resources Information System Procurement Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 22/07/2024 | Councillor and CEO Meeting | 1. Library Matter
2. Housing Update
3. NDIS Update
4. Councillor Correspondence
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/07/2024 | Councillor Briefing | 8.1 Stawell and Arnaud Caravan Park Update
8.2 10.30am Presentation - GWMWater
8.3 10.50am Planning Permit PA2024016 - Lot 3 Charlton - St Arnaud Road, St Arnaud
8.4 11am Applicant - Planning Permit PA2024016 Lot 3 Charlton - St Arnaud Road, St Arnaud
8.5 Central Park Scoreboard
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/07/2024 | Councillor and CEO Meeting | 1. Meeting with East Grampians Health Services in respect to Fluoridation
2. Meeting with Stawell Underground Physics Laboratory
3. Library matter
4. Revised central park scoreboard meeting
5. Transfer station pricing
6. Sporting events stats in bulletin
7. Incoming Councillor Correspondence
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/07/2024 | Councillor Briefing | 9.1 Community Satisfaction Survey 2024
9.2 Recreation User Fees
9.3 St Arnaud Tennis Club Lease
9.4 Community Connect Application
10.1 C3 2024/25 Provision of ICT Services and Support
10.2 C4 2024/25 - Bituminous Surfacing Program
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 01/07/2024 | Councillor Briefing | 7.1 Youth Strategy Project
7.2 Healthy Ageing Hub Update
7.3 Director Report - Corporate Services
7.4 Director Report - Infrastructure and Amenity
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/06/2024 | Councillor Briefing | 7.1 Appointment of Queen Mary Botanic Gardens Advisory Group
7.2 Pleasant Creek Cemetery Expansion -
7.3 Heritage Study Engagement Update
7.4 Central Park Scoreboard
7.5 Council Expenses Policy
7.6 REZ Community Benefit Fund Plan
8 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Karen Hyslop |
7.6 |
Yes |
|
| 17/06/2024 | Councillor Briefing | 9.1 Budget and Council Plan Submissions
9.2 Infrastructure Program 2024-25
9.3 Council Expenses Policy
9.4 Victorian Local Government Women's Charter
9.5 St Arnaud Pool Operations Review
9.6 Reappointment of Audit and Risk Committee Member
9.7 Wobblies Without PiLoR
9.8 Renewable Energy Zone Community Benefit Fund Submission
9.9 Waste Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
9.8 |
Yes |
|
| 17/06/2024 | Councillor and CEO Meeting | 1. Leasing Matter St Arnaud
2. Central Park Scoreboard
3. Briefing Reports
4. Council's Media Policy
5. Stawell Hospital
6. Social Media Policy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 06/06/2024 | Councillor and CEO Meeting | Wimmera Southern Mallee Development Renewable Energy Collaboration Framework Workshops
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/06/2024 | Councillor Briefing | 7.1 10.40am Introduction to Southern Wimmera Renewables Research Association
7.2 10.45 Presentation: Southern Wimmera Renewables Research Association
7.3 Draft Budget 2024-25 Follow-Up Items - Rates Modelling and Footnotes
8.1 C1 2024/25 - Production and Supply of Meals for the Delivered Meals Service (Meals on Wheels)
9.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 and 7.2 |
Yes |
| Brent McAlister |
9.1 |
No - CEO Performance and Remuneration was not discussed |
|
| 27/05/2024 | Councillor Briefing | 8.1 Presentation: Grampians Wimmera Mallee Tourism
8.2 Draft Budget 2024-25 Follow-Up Items
8.3 Quarterly Finance Report
8.4 Audit and Risk Committee Biannual Activity Report
8.5 Planning Scheme Review Workshop
8.6 Fair Access Policy
8.7 Wayfinding Strategy
8.8 Councillor Expenses Policy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 20/05/2024 | Councillor Briefing | 7.1 10am Presentation: Telstra
7.2 Preparation of Budget 2024-25
7.3 Review of Council Plan 2021-25
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 13/05/2024 | Councillor Briefing | 9.1 10.30am Presentation - WestWind Energy
9.2 Council Expenses Policy
9.3 Funding and Resourcing Policy
9.4 Environmental Thematic History
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Hyslop |
9.1 |
Yes |
|
| 13/05/2024 | Councillor and CEO Meeting | 1. Bioenergy Discussion
2. Regional Worker Accommodation Fund
3. Camping Grounds Leasing
4. VNI West Geotech Drilling
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Hyslop |
4 |
Yes |
|
| 06/05/2024 | Councillor Briefing | 7.1 10.30am Presentation: Donald Mineral Sands
7.2 Reports from Councillors/Committees Discussion
7.3 Stawell Transfer Station Sublease
8 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 30/04/2024 | Advisory Committee Adroit Creations TEST | test content test content
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Test officer |
123 |
No |
|
| 29/04/2024 | Advisory Committee Anthonys test | fdasfdsafdsafdsa
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| nfddsafdsa |
|
|
|
| 29/04/2024 | Councillor Briefing | 8.1 Confidential Letter
8.2 Presentation: World Heritage Bid
8.3 Heritage Protection Project Update
8.4 Sports and recreation Strategy and Open Space and Active Transport Strategy
8.5 Renewable Energy Principles Decision
8.6 Early Years Project Update
8.7 Appointment of Stawell and St Arnaud Recreation Advisory Groups
8.8 Local Roads and Community Infrastructure Funds Phase 4 - Tranche 2 Projects
9.1 Victorian Energy Collaboration - Electricity Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8.5 |
Yes |
|
| 26/04/2024 | Councillor and CEO Meeting | testing testing testing testing testing testing testing testing
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| NIL |
|
|
|
| 26/04/2024 | Advisory Committee | gfdsgfdsg
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nfdsafdsa |
|
|
|
| 26/04/2024 | Advisory Committee | testing testing testing testing testing testing testing testing testing
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| dsfa |
|
|
|
| 22/04/2024 | Councillor and CEO Meeting | gfdsgfds test test test
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 22/04/2024 | Councillor and CEO Meeting |
- Feedback to Mr Geoff Bowyer regarding opportunities for improvement.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 22/04/2024 | Councillor Briefing | 9.1 10am - Introduction to Barengi Gadjin Land Council
9.2 10.10am Presentation - Barengi Gadjin Land Council
9.3 Directors Report - Strategy, Prosperity and Engagement
9.4 Renewable Energy Draft Principles Workshop
9.5 Event Policy
9.6 Memorial Park Master Plan
9.7 Tree and Nature Strip Management Policy and Plan
10.1 C6 2023/24 - Provision of Waste and Recycling Services
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Hyslop |
9.4 |
Yes |
|
| 19/04/2024 | Councillor Briefing Anthony test | test test test test test test test test test test test test
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 17/04/2024 | Councillor Briefing Budget Meeting |
- Camp grounds discussion
- Budget
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/04/2024 | Councillor Briefing Budget Meeting |
- VNI West Drilling
- 2024/25 Budget overview
- Budget
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/04/2024 | Councillor Briefing | 8.1 Infill Housing Engagement Plan
8.2 Resilience Project Update
8.3 11am Presentation: Western Renewable Link
8.4 Tourism Local Area Action Plan
8.5 Waste and Recycling Exemption Policy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Hyslop |
8.3 |
Yes |
|
| 10/04/2024 | Advisory Committee Audit and Risk Committee | 6.1 Audit Strategy
7.1 Risk Committee Update
7.2 Outstanding Audit Action List
7.3 EPA Audit
8.1 Carry Forwards Management Plan
8.2 Quarterly Finance Report
8.3 Councillor Reimbursement Report
9.1 Biannual Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/04/2024 | Councillor and CEO Meeting | Confidential item
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/04/2024 | Councillor Briefing | 8.1 10.30am Presentation: Grampians Health
8.2 Great Western VCAT Update
8.3 Wayfinding Strategy
8.4 Tourism Local Area Action Plan
9.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/04/2024 | Advisory Committee CEO Employment and Remuneration Committee Meeting | 1. CEO Presentation
2. Salary Recommendation
3. General Business/Conclusion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 25/03/2024 | Councillor Briefing Councillor and CEO Meeting | Thomas Foods Freezer site visit
Councillors operational matters
Harmony Day debrief
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 25/03/2024 | Councillor Briefing | 9.1 Passive Place Decision
9.2 Integrated Early Years Project Update
9.3 Great Western Pavilion Upgrade Budget Review
9.4 Fee Waiver Requests
9.5 St Arnaud Pool Funding Application
9.6 12.30pm Presentation: VNI Renewable Project Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Erwin |
9.4 |
Yes |
| Cr Hyslop |
9.6 |
Yes |
|
| 18/03/2024 | Councillor Briefing | 8.1 10am Workshop - Passive Place
8.2 Director Report - Corporate and Community Services
8.3 Councillor Expenses
8.4 Visitor Information Servicing Policy
8.5 Wayfinding (Signage) Strategy
8.6 Fair Access Policy
8.7 Procurement Policy
9.1 C5 2023/24 - Navarre Recreation Reserve Pavilion Upgrade
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 04/03/2024 | Councillor Briefing | 7.1 Sports and Active Recreation Strategy - 10 minutes
7.2 Open Space and Active Transport Strategy - 10 minutes
7.3 11am Presentation: St Arnaud Police - 20 minutes
8. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 26/02/2024 | Councillor Briefing | 9.1 10.30am Presentation: RWE Renewables
9.2 Shopfront Improvement Program and Easter Decorations Update
9.3 Air Show Discussion
9.4 Council Plan Action Plan
9.5 Quarterly Finance Report
9.6 Customer Support Update
9.7 Electrical Line Clearance Management Plan 2024-25
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Hyslop |
9.1 |
Yes |
| Cr Erwin |
9.3 |
Yes |
|
| 26/02/2024 | Councillor Briefing Councillor and CEO Meeting | 1.Staff support impacted by fires
2.Lifting customer service priority
3.Regional workers accommodation fund
4.Major business visits update - the CEO and Mayor briefed Councillors on visits to Action Sheds, Krause Bricks and the Gold mine.
5.Stawell Gift accommodation
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
