| 02/06/2025 | Councillor Briefing | 6.1 Drought Funding and Emergency Services and Volunteer Fund Levy
6.2 Walkers Lake Advisory Group Terms of Reference
6.3 St Arnaud Integrated Early Years Project - Options and Next Steps
6.4 Fee Refund PA2023077
6.5 Infrastructure Program 2025/26
6.6 Western Renewables Link Community Energy Fund
7.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.6 |
11.17am |
|
| 26/05/2025 | Councillor Briefing | 7.1 10.00am Presentation - Grampians Wimmera Mallee Tourism and Parks Victoria
7.2 Draft Budget 2025/26
7.3 11.00am Presentation - VicGrid
7.4 Pre Meeting Discussion - Wallaloo and Gre Gre Alliance
7.5 Emergency Services Volunteer Fund
7.6 CCTV Policy
7.7 Heatherlie Rail Trail
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
11.02 |
| Cr Karen Hyslop |
7.4 |
11.02 |
|
| 26/05/2025 | Councillor and CEO Meeting NGSC Meeting with Wallaloo and Gre Gre Alliance | 1. VNI West Line and Social Value Reference Group
2. Notice of Motion - VNI West Project
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 21/05/2025 | Advisory Committee Teddington Reservoir - Community Reference Group | 1. Project Update - Upper teddington Reservoir
2. Stakeholder feedback and questions
3. Communications
4. General business - Lower teddington
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 19/05/2025 | Councillor Briefing | 7.1 10am Women's Health Grampians - Leadership Session
7.2 Council Action Plan Report
7.3 Audit and Risk Committee Biannual Activity Report and Procurement Policy
7.4 2025/26 Budget Update
7.5 Appointment of Independent Member and Chairperson for CEO Employment and Remuneration Committee
7.6 12pm VNI West Position Statement Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.6 |
12.16pm |
| Mr Brent McAlister |
7.5 |
12.10pm |
|
| 12/05/2025 | Councillor Briefing | 7.1 10am Watta Wella Renewable Energy Project
7.2 Workshop Draft Council Plan and Municipal Public Health and Wellbeing Plan
7.3 Asset Plans/Sustainable Asset Management Plan
7.4 Feature Naming - Great Western Public Recreation Reserve Clubrooms
7.5 Gift Policies 8.1 C1 2024/25 – Production & Supply of Meals for the Delivered Meals Service
9.1 VNI West - Gre Gre Alliance invite and Councillor Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 |
10.03am |
| Cr Karen Hyslop |
9.1 |
11.57am |
|
| 05/05/2025 | Councillor Briefing | 6.1 - 10.30am Presentation - Firefighters Against Renewables Over Victoria and Victorian Farmers Federation
6.2 - 11am Presentation - Buloke and Northern Grampians Landcare
6.3 - Four Year Revenue and Rating Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
10.19am |
|
| 30/04/2025 | Councillor Briefing St Arnaud Bowling Club Visit | 1. St Arnaud Bowling Club Upgrade
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/04/2025 | Councillor Briefing | 6.1 - Council Plan Emerging Directions Workshop
6.2 - Aged Care Act Readiness Project
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
5 |
9.37am |
| Cr Karen Hyslop |
6.1 |
11.26am |
| Cr Karen Hyslop |
6.1 |
12.20pm |
|
| 15/04/2025 | Advisory Committee CEO Employment and Remuneration Committee Meeting | 1. CEO Annual Performance Review
2. KPI Ratings
3. Feedback
4. Remuneration
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 15/04/2025 | Councillor Briefing Budget Session 3 | Budget 2025-26
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 14/04/2025 | Councillor Briefing | 7.1 10am - WAMA Presentation
7.2 VFF Meeting Discussion
7.3 Community Engagement Policy
7.4 Sound Shell Cato Park, Stawell
7.5 Reappointment of Audit and Risk Committee Member
7.6 Quarterly Finance Report
7.7 Financial Hardship Policy
7.8 Council Expenses Policy Review
7.9 MBS and Grampians Grape Escape POPE Permit
8.1 C25-002 Processing of Food and Garden Waste Organics
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
9.52am |
|
|
|
|
| 10/04/2025 | Advisory Committee VNI West, Renewables and Mining Alliance | 4.1 Reflections on Summit Outcomes
4.2 Advocacy - Meeting with Minister D'Ambrosio
4.3 Shared Resources
4.4 Victorian Transmission Plan and Renewable Energy Zone Updte
4.5 VNI West Housing Update
4.6 Meeting Cycle
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 09/04/2025 | Councillor Briefing Budget Session 2 | 1. Budget 2025-26
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/04/2025 | Councillor Briefing Budget Session 1 | 1. Budget 2025-26
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 07/04/2025 | Councillor Briefing | 6.1 Cemetery Trusts
6.2 Community Safety and Amenity Compliance
6.3 Investment Policy
6.4 Audit and Risk Committee Charter and Guidelines
6.5 VNI West and WRL Housing
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.5 |
11.26pm |
|
| 31/03/2025 | Councillor Briefing | 7.1 10am Central Park Netball Court Upgrade Discussion
7.2 Council Plan Update
7.3 Shop Front Improvement and Dimboola Visit Debrief
7.4 12pm Presentation Avoca-Stuart Mill Windfarm Community
7.5 Stawell Roundabout Artwork
8.1 C25-007 St Arnaud Swimming Pool Changerooms Refurbishment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.4 |
12.00pm |
| Mr Brent McAlister |
7.1 |
10.11am |
|
| 24/03/2025 | Councillor Briefing | 7.1 10.30am Presentation - Dental Health Services Victoria
7.2 11am Presentation - Wallaloo and Gre Gre District Alliance
7.3 Petition - Sound stage in Cato Park
7.4 St Arnaud District Riding Club Lease
7.5 Rates Waiver Requests
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 |
10.11am |
| Cr Karen Hyslop |
7.2 |
10.57am |
|
| 17/03/2025 | Councillor Briefing | 7.1 Councillor Feedback - 2025/26 Draft Budget Key Proposals
7.2 Differential Rates Policy
7.3 Budget Development and Management Policy
7.4 Strategy, Prosperity and Engagement Directorate Deep dive
7.5 Delegations and Authorisations Update
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
9.49am |
|
| 14/03/2025 | Councillor Briefing NGSC Meeting with Emma Kealy MP | Debrief with Emma Kealy MP following meeting with Minister Staikos.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/03/2025 | Councillor Briefing | 7.1 Council Plan/Municipal Public Health and Wellbeing Plan
7.2 11am CEO Employment and Remuneration Committee Presentation
7.3 VNI and Renewable Energy Working Group
7.4 Mayoral Matter Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
10.16am |
|
| 24/02/2025 | Councillor Briefing | 7.1 Financial Sustainability and Budget Management
7.2 Mandatory Mayoral and Councillor Training Declaration
7.3 C6 2023/24 Waste Services Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8 |
12.44pm |
|
| 20/02/2025 | Councillor Briefing Charlton VNI West and Renewables Summit Agenda | Brief Update from each Chief Executive Officer
Small group discussion
Small groups report back
Facilitated Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 17/02/2025 | Councillor Briefing | 4.1 Presenter: Southern Wimmera Renewables Research Association
4.2 Presenters: David Jochinke and Simon Tickner
4.3 Presenter: VicGrid
4.4 Presenter: Transmission Company Victoria and Australian Energy Market Operator
4.5 Presenter: Country Fire Authority
4.6 Presenter: RWE Renewables Australia
4.7 Renewable Energy Projects Debrief
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7 |
Yes |
|
| 14/02/2025 | Councillor and CEO Meeting |
- Grampians Fire Recovery
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 10/02/2025 | Councillor Briefing | 7.1 Land Use and Planning (Mandatory Councillor Induction)
7.2 St Arnaud Framework Plan Amendment C64ngra
7.3 Renewable Energy Briefing and Charlton Summit
7.4 Electrical Line Clearance Management Plan 2025-26
7.5 Council Action Plan Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
Yes |
|
| 07/02/2025 | Councillor and CEO Meeting |
- Halls Gap Fire Business Recovery
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 03/02/2025 | Councillor Briefing | 7.1 St Arnaud CCTV Business Case
7.2 St Arnaud Integrated Early Years Project - Result of Engagement
7.3 Understanding the complexity of Community
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 29/01/2025 | Councillor Briefing Northern Grampians Shire Council and Parks Victoria Meeting | 1. Upper Teddington Reservoir and Site Visit
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/01/2025 | Councillor Briefing | 8.1 Grampians Fire Recovery Update and Notice of Motion Discussion
8.2 Council Plan
8.3 Lease Variation - The Beer Idea Pty Ltd trading as Paper Scissors Rock Brew Co
9.1 C25-001 Provision of Street Cleaning Services
9.2 C6 2023/24 - Waste Services Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 06/01/2025 | Councillor Briefing Municipal Association Victoria Meeting | 1. MAV role in Emergency Management
2. Update on Northern Grampians Shire Council's response and role in current emergency
3. CEO's update and current priorities:
- Establish taskforce with both locals and State Government
- Business financial support
- Address longer term issues to simplfy red tape
4. In person Recover Hub in Halls Gap for assistance
5. Mental health support due to comulative impact from February fires
6. Secure funding from Emergency Management Victoria for Recovery Officer and Hub.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/12/2024 | Councillor Briefing | 8.1 Directorates Familiarisation and Overview; 8.2 VNI West EES Draft Scoping Requirement Submission
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8.2 |
Yes |
|
| 05/12/2024 | Councillor Briefing | 5.1 Intergrated planning framework
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/12/2024 | Councillor Briefing | 6.1. VNI West Protest Group Meeting
7. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.1 |
Yes |
|
| 25/11/2024 | Councillor Briefing | 8.1 Audit and Risk Committee Chair and Honorariums
8.2 Audit and Risk Committee Biannual Activity Report
8.3 Council Meeting Schedule 2025
8.4 C9 2022/23 Provision of Public Convenience and Facilities Cleaning
8.5 11am - 1pm Presentation: Maddocks
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 19/11/2024 | Councillor Briefing NGSC Meeting with Minister D'Ambrosio | 1. Stakeholder meeting to discuss energy matters and VNI West Transmission Line.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 18/11/2024 | Councillor Briefing | 8.1 Governance Matters
8.2 Appointment of Council Committee Delegates/Representatives 2025
8.3 Upcoming Meeting with the Minister
8.4 1pm Team Building Session - Margaret Devlin
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8.4 |
Yes |
|
| 21/10/2024 | Councillor Briefing | 8.1 Term in Review
8.2 Annual Report 2023-24
8.3 Quarterly Finance Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 26/09/2024 | Councillor Briefing | 1. Impact of Forecast Variations and Grants Commission Payment Timing.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 23/09/2024 | Councillor Briefing | 8.1 Preparation of Annual Report 2023-24
8.2 Carry Forward and Major Variation Report 2024
8.3 Upcoming Councillor Briefings
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 18/09/2024 | Advisory Committee Audit and Risk Committee Meeting | 5.1 Appointment of Audit and Risk Committee Chair
7.1 Audit Management Letter and the Closing Report for 30 June 2024
7.2 Annual Financial Report 2023-24 and Annual Performance Statement 2023-24
8.1 Risk Committee Update
9.1 Quarterly Finance Report
9.2 Financial Position Update
9.3 Councillor Reimbursement Report
9.4 New Control for Creditor Payments - EFTsure
10.1 Performance Against Audit and Risk Committee Charter
10.2 Audit and Risk Committee Charter and Guidelines
10.3 Annual Work Program 2024/25
10.4 Biannual Report
10.5 Open Floor
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/09/2024 | Councillor Briefing | 8.1 10.45am Presentation: Watta Wella Renewable Energy Project
8.2 11.05am Presentation: Transmission Company Victoria - VNI West Project Update
8.3 VNI Narrowed Corridor - Council Position
8.4 Finance Report
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8.1, 8.2 and 8.3 |
Yes |
|
| 09/09/2024 | Councillor Briefing | 8.1 Quarterly Director Report - Corporate Services
8.2 10.30am Presentation: Women's Health Grampians
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/09/2024 | Councillor Briefing | 7.1 10am Presentation - Victoria Police
7.2 Quarterly Director Report - Infrastructure and Amenity
8. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
8. Council Agenda Review - Item 9.4.2 (not discussed) |
Nil |
| Cr Kevin Erwin |
8. Council Agenda Review - Item 9.2.2 (not discussed) |
Nil |
|
| 26/08/2024 | Councillor Briefing | 8.1 St Arnaud Bowling Clubrooms Discussion
8.2 10am Presentation - St Arnaud Bowling Club
8.3 10 Year Capital Plan Amendment - Strategy, Prosperity and Engagement Directorate
8.4 10 Year Capital Plan Amendment - Infrastructure and Amenity
8.5 Plan for Victoria and Housing Target Update
8.6 Stuart Mill Community Plan
8.7 St Arnaud Framework Plan Amendment
8.8 Marrang Kindergarten and Early Learning Lease
8.9 Quarterly Finance Report
8.10 Lord Nelson Park Naming
8.11 Western Renewables Link Community Energy Fund
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 19/08/2024 | Councillor Briefing | 8.1 10am Presentation: Grampians Grape Escape Update and Three Year Sponsorship
8.2 Event Funding Packages
8.3 Tourism Local Area Action Plan
8.4 Council Election Policy and Caretaker
8.5 Financial Reserves Policy
8.6 Submission to the Draft Victorian Transmission Plan Guidelines
9.1 C2 2022/23 - Provision of Plumbing Services
9.2 C3 2022/23 - Provision of Electrical Trades Services
9.3 C5 2024/25 - Plant Replacement Program
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Kevin Erwin |
8.1 and 8.2 |
Yes |
| Cr Murray Emerson |
8.2 |
Yes |
| Cr Karen Hyslop |
8.6 |
Yes |
|
| 12/08/2024 | Councillor Briefing | 8.1 Council Action Plan 2024-25
8.2 10.30am Presentation: Challenges Facing Regional Events
8.3 Financial Reserves Policy
8.4 11.30am Presentation: Regional Investment Attraction Project
8.5 Quarterly Director Report - Strategy Prosperity and Engagement
9.1 C2 2023/24 - Provision of Various Trade Services Panel
9.2 C1 2022/23 - External Plan and Equipment Hire for Civil Works
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Murray Emerson |
8.2 |
No |
| Ms Justine Kingan |
8.2 |
No |
| Cr Kevin Erwin |
8.2 |
No |
|
| 05/08/2024 | Councillor Briefing | 8.1 Waste and Recycling Service Standards
8.2 Great Western and Navarre Upgrades
9 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 22/07/2024 | Councillor Briefing | 9.1 Federal Advocacy Priorities
9.2 Thematic and Environmental History and Heritage Study
9.3 Youth Strategy Project Update
10.1 Human Resources Information System Procurement Contract
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 22/07/2024 | Councillor and CEO Meeting | 1. Library Matter
2. Housing Update
3. NDIS Update
4. Councillor Correspondence
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
