| 01/12/2025 | Councillor Briefing | 6.1 Introduction to 2026/27 Budget
6.2 Confirmation of Year 2 Tasks for Council Plan Budget Outcomes
6.3 School Traffic Supervision
7 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
9.1.1 |
|
|
| 26/11/2025 | Councillor Briefing - Consideration of Sauna at Stawell Sports and Aquatic Centre | Community request for a sauna at Stawell Sports and Aquatic Centre
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 24/11/2025 | Councillor Briefing | 6.1 St Arnaud Harness User Fee Request
6.2 Briefing Review Workshop
6.3 Appointment of Stawell Aerodrome Advisory Group and Terms of Reference
6.4 State Election Advocacy
6.5 Appointment of Audit and Risk Committee Member
6.6 12pm Presentation: Murray Primary Health Network
6.7 Renewable Energy Stocktake and Where to from Here
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Justine Hide |
6.3 |
11.20am |
| Cr Karen Hyslop |
6.7 |
12.42pm |
|
| 21/11/2025 | Councillor Briefing Teddington Reservoir Community Reference Group Meeting | No official agenda:
GWMWater position on both Reservoirs
Upper Teddington Vegetation Removal
Funding Required to Repair Upper Teddington
Transfer Process of Upper Teddington to GWMWater
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 17/11/2025 | Councillor Briefing | 7.1 Appointment of Council Committee Delegates/Representatives 2026 - 20 minutes
7.2 Council Meeting Schedule 2026 - 15 minutes
7.3 S5 Delegation Review - 15 minutes
7.4 Community Care Service Review Engagement - 15 minutes
7.5 Infrastructure Program 2025/26: Proposed Amendments - 10 minutes
7.6 St Arnaud Pool Contract - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.4 |
11.45am |
|
| 27/10/2025 | Advisory Committee CEO Employment and Remuneration Committee Meeting | 1. CEO Mid-Year Progress Update
2. CEO Performance Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 27/10/2025 | Councillor Briefing | 7.1 10am Submission to VicGrid on Access and Connections Package
7.2 Gilmac Update
7.3 Community Care Review Step 3 (Workshop 2)
7.4 Kerbside Waste and Recycling Services Survey
7.5 Domestic Animal Management Plan 2025-29
7.6 Multicultural Action Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 |
10.00am |
|
| 23/10/2025 | Councillor Briefing Renewable Energy Stakeholder Reference Group | 1. Initial Assessment of what a joint submission may include for the Victorian Access Regime
2. Discuss feedback on the key points identified
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 21/10/2025 | Councillor Briefing Meeting with Joe McCracken | Western Highway Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 20/10/2025 | Councillor Briefing | 7.1 Amendment C64 St Arnaud Framework Plan
7.2 Community Care Review Step 3 (Workshop 1)
7.3 Facility Hire Policy
7.4 Proposed Wimmera Alliance Trial
7.5 Mayoral Election
8.1 C25 012 Road Condition Assessment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jack Blake |
7.2 |
10.35am |
|
| 14/10/2025 | Councillor Briefing | 7.1 Annual Report 2024/25
7.2 Mandatory Professional Development - Preventing Fraud and Corruption
7.3 Gilmac Rates Issue
7.4 Major Tourism Events Partnership Program
7.5 Building Enforcement Update
7.6 Reports from Councillors at Council Meetings Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
|
|
|
| 06/10/2025 | Councillor Briefing | 6.1 School Crossing Supervision
6.2 Software Procurement
6.3 SRV Planning Grant
6.4 Gilmac Rates Issue
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Justine Hide |
6.3 |
11.30am |
|
| 03/10/2025 | Councillor and CEO Meeting Upper Teddington Reservoir – Community Reference Group Meeting | Feedback on design - Upper Teddington Reservoir
Next Steps
Communications
General Business - Lower Teddington
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 29/09/2025 | Councillor Briefing | 4.1 Fleet Purchases
5.1 Operational Matters
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1 |
Yes |
|
| 25/09/2025 | Councillor Briefing Meeting with Martha Haylett MP | Council's Formal Position:
Teddington
Southern Wimmera and Northeast Pyrenees Pipeline
Western Highway Upgrades
Housing
Council Resourcing Assistance:
Fire and Extreme Weather Preparedness
Waste Management Improvements
Financial Sustainability
Renewable Energy Project Workload
Community Wellbeing and Mental Health Support:
Farming Community Mental Health
Water Fluoridation
Mental Health Accessibility
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 22/09/2025 | Councillor Briefing | 7.1 Long Term Asset Plan, Long Term Finance Plan and Council Plan 2025-29 - Final
7.2 Quarterly Finance Report
7.3 Consideration of the additional Federal Assistance Grant (FAG) received
7.4 Road Management Plan 2025-29
7.5 Phillips Road Grant
7.6 Proposed Traditional Owner Acknowledgement Policy
7.7 Multicultural Action Plan
7.8 Domestic Animal Management Plan 2025-29
8.1 RFT C25 013 Central Park Netball Court Redevelopment
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Mr Brent McAlister |
8.1 |
12.41pm |
| Cr Karen Hyslop |
9 |
1.01pm |
|
| 15/09/2025 | Councillor Briefing | 6.1 Annual Report 2024/25
6.2 Audit and Risk Committee Biannual Activity Report
6.3 Wimmera Alliance Workshop Report Back
6.4 Long Term Asset Plan, Long Term Finance Plan and Council Plan Update
6.5 Arts and Culture Update
6.6 SSAC Development Update
6.7 Transfer of Lease AGAIR Pty Ltd, Stawell Aerodrome
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Hide |
6.5 |
10.45am |
|
| 11/09/2025 | Councillor Briefing Wimmera Alliance Workshop | Meeting to discuss regional problems and challenges and forming an agreement to resolve these issues.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 09/09/2025 | Councillor Briefing Meeting with Dr Anne Webster MP |
- Federal Assistance Grants (FAG)
- Aged Care Act and changes to CHSP funding (from block to customer centric funding).
- Halls Gap insurance
- Farmers mental health (drought, EVSF & renewables)
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 08/09/2025 | Councillor Briefing | 7.1 10am Dark Matter Experience Update
7.2 Community Care Review Step 2
7.3 Carry Forwards and Major Variations
7.4 Recovery Update
7.5 Appointment of Walkers Lake Advisory Group
7.6 Visitor Information Policy
7.7 Grampians Health Community Advisory Committee Representative
7.8 RCV Renewables and Mining Survey
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Blake |
7.2 |
10.27am |
| Cr Hyslop |
7.8 |
9.34am |
|
| 02/09/2025 | Councillor Briefing Meeting with David Davis |
- Councils Formal Position to REZ
- Exclude areas of Biodiversity value in NGS from the REZ
- Request for Council Resourcing Assistance
- Community Wellbeing & Mental health support
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/09/2025 | Councillor Briefing Meeting with Hon. Lily D'Ambrosio |
- Councils Formal Position to REZ
- Exclude areas of Biodiversity value in NGS from the REZ
- Request for Council Resourcing Assistance
- Community Wellbeing & Mental health support
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 01/09/2025 | Councillor Briefing | 6.1 Propose Road Naming - Stawell; 6.2 St Arnaud Pool Update; 6.3 10.30am David Webb, Hay Shire Council; 6.4 Strategic Advocacy Prospectus Workshop; 7.1 C25 006 Plant Replacement; 7.2 C25 003 External Plant and Equipment Hire for Civil Works; 8.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.3 |
Yes |
|
| 25/08/2025 | Councillor Briefing | 7.1 Possible SGEM Board Membership Changes
7.2 Renewables Stakeholder Group
7.3 Youth Actions
7.4 Council's Strategic Advocacy Prospectus Workshop
7.5 Proposed Road Naming - Stawell
7.6 SUPL and Above Ground Discovery Project Update
7.7 12.30pm Meet and Greet - Dark Matter Lab Board (Light Lunch)
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 |
9.52am |
|
| 18/08/2025 | Councillor Briefing | 7.1 10am Wild Horses - Applicant
7.2 10.10am Wild Horses - Objectors
8.1 Waste Contract Part 2
8.2 Various Trade, Plumbing and Electrical Services Contracts
9.1 Community Care Review Step 1
9.2 Council Action Plan Report 2024-25 Final
9.3 Renewables Stakeholder Group
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 11/08/2025 | Councillor Briefing | 7.1 10am John Scarce, Murrumbidgee Council
7.2 Western Renewables Link EES Submission
7.3 Renewables Stakeholder Group
7.4 Wild Horses Planning Permit
7.5 Follow-up Lease/Licence and Rental Policies
7.6 Road Management Plan
8.1 Various Trade, Plumbing and Electrical Services Contracts
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1, 7.2, 7.3 |
10.09am |
|
| 05/08/2025 | Councillor and CEO Meeting NGSC Meeting with Dr Anne Webster MP | 1. Anne Webster's Survey
2. Financial Sustainability
3. Rate Capping
4. Financial Assistance Grants
5. Advocacy Strategy
6. Growing Regions Grant
7. Renewable Energy
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 04/08/2025 | Councillor Briefing | 2.1 Napier Street, St Arnaud Crossing Inspection
7.1 Advocacy Meetings
7.2 Sloane Street, Stawell Sale Next Steps
8.1 C25 011 Provisions of Kerbside Waste and Recovery Services, Bulk Transport and processing of General Waste and Recycling
9. Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/07/2025 | Councillor Briefing | 7.1 10am Presentation: GWMWater Inc - 20 minutes
7.2 Facility Hire Policy - 15 minutes
7.3 Lease and Licence Policy - 10 minutes
7.4 Cyber Security Training and Phishing - 15 minutes
7.5 Asset Policy - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Jenny Greenberger |
7.1 |
Not required |
|
| 25/07/2025 | Councillor Briefing Meeting with Emma Kealy |
- Halls Gap Bushfire Recovery
- Drought Funding
- Council resolutions around VNI West and REZ
- Western Highway Duplication
- Mental Health topics
- Housing Targets
- Election
- Grants for small Councils and Financial Sustainability
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
3 |
10.30am |
|
| 22/07/2025 | Councillor Briefing Meeting with Rosie Gilbert, Senior Policy Advisor, Office of Chris Bowen MP |
- Background & Council's VNI West resolution
- Paris Agreement and Not Threatening Food Production
- Where does VNI West fit into the National Rewiring the Nation Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 21/07/2025 | Councillor Briefing | 7.1 Council Agenda Review
8.1 Long Term Asset, Long Term Finance and Council Plan
8.2 Audit and Risk Committee Chair and Honorariums
8.3 Media and Communications Update
8.4 Model Councillor Code of Conduct Internal Resolution Procedure
8.5 Cemetery Guidelines
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
3.1 |
9.34am |
| Cr Karen Hyslop |
7.1 |
9.44am |
| Cr Jenny Greenberger |
9.1 |
12.00pm |
|
| 14/07/2025 | Advisory Committee St Arnaud Community Action Network (SCAN) Meeting | 1. General Business
2. Pedestrian Crossing Napier Street
3. St Arnaud Pool Works
4. Community Conversations
5. St Arnaud Police Present
6. CCTV/Surveillance
7. St Arnaud Tourism Promotion
8. Council Update
9. Market Square Playground, Big Weather Project and Emergency Preparedness Presentation.
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 14/07/2025 | Councillor Briefing | 7.1 Long Term Asset Plan, Long Term Finance Plan and Council Plan - 30 minutes
7.2 11am Presentation: Bruce Mountain - Victoria Energy Policy Centre - 20 minutes
7.3 WAGGDA and SWRRA Meeting and Newscastle Conference - 5 minutes
7.4 Registration Restricted Breed and Declared Dogs Policy - 10 minutes
7.5 Cemetery Guidelines - 10 minutes
7.6 Market Square Restroom Project, St Arnaud - 10 minutes
7.7 Central Park Lease - 15 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 and 7.3 |
9.43am |
| Mrs Lauren Homden |
7.7 |
12.50pm |
|
| 07/07/2025 | Councillor Briefing | 6.1 10am Presentation: Victoria Police - 15 minutes
6.2 Early Years Issue - 5 minutes
6.3 Draft Council Plan - 10 minutes
6.4 Housing Supply and Demand - 10 minutes
6.5 WAGGDA and SWRRA Meeting and Newcastle Conference - 5 minutes
6.6 Waste and Recycling Processing Collaborative Procurement - 15 minutes
6.7 Community Satisfaction Survey - 10 minutes
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.5 |
9.51am |
|
| 07/07/2025 | Councillor Briefing NGSC meeting with Wallaloo and Gre Gre Alliance |
- Renewable Energy Zone
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 30/06/2025 | Councillor Briefing | 7.1 - Impact of Property Revaluations
7.2- WAGGDA and SWRRA Meeting
7.3 - Arts and Culture Strategy and Action Plan
7.4 - Building Community Resilience Strategy
7.5 - 11.30am Australian Energy Infrastructure Commissioner
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.2 |
10.44am |
| Cr Karen Hyslop |
7.5 |
10.44am |
|
| 23/06/2025 | Councillor Briefing | 7.1 Council Plan Workshop
7.2 Sloane Street Stawell Land Sale
7.3 Mill Street St Arnaud Road Closure
7.4 Fraud Prevention Policy
7.5 Cemetery Fees Amendment
8.1 C25 009 Navarre Social Room Extension
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4.1 |
9.46am |
|
| 20/06/2025 | Councillor and CEO Meeting With Transmission Company VIctoria |
- VNI West Project
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 16/06/2025 | Councillor Briefing | 7 Briefing Items
7.1 10am Budget Submitter Presentations 2025/26
7.2 Budget Submission Deliberations
7.3 Council Plan Workshop
7.4 Draft Victorian Transmission Plan Submission, VNI West Advocacy and WRL Community Energy Funding
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.4 |
11.20am |
|
| 11/06/2025 | Councillor and CEO Meeting Minister D'Ambrosio meeting with Buloke Shire Council and Northern Grampians Shire Council | 1. Stakeholder meeting regarding energy matters
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 02/06/2025 | Councillor Briefing | 6.1 Drought Funding and Emergency Services and Volunteer Fund Levy
6.2 Walkers Lake Advisory Group Terms of Reference
6.3 St Arnaud Integrated Early Years Project - Options and Next Steps
6.4 Fee Refund PA2023077
6.5 Infrastructure Program 2025/26
6.6 Western Renewables Link Community Energy Fund
7.1 Council Agenda Review
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
6.6 |
11.17am |
|
| 26/05/2025 | Councillor Briefing | 7.1 10.00am Presentation - Grampians Wimmera Mallee Tourism and Parks Victoria
7.2 Draft Budget 2025/26
7.3 11.00am Presentation - VicGrid
7.4 Pre Meeting Discussion - Wallaloo and Gre Gre Alliance
7.5 Emergency Services Volunteer Fund
7.6 CCTV Policy
7.7 Heatherlie Rail Trail
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.3 |
11.02 |
| Cr Karen Hyslop |
7.4 |
11.02 |
|
| 26/05/2025 | Councillor and CEO Meeting NGSC Meeting with Wallaloo and Gre Gre Alliance | 1. VNI West Line and Social Value Reference Group
2. Notice of Motion - VNI West Project
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 21/05/2025 | Advisory Committee Teddington Reservoir - Community Reference Group | 1. Project Update - Upper teddington Reservoir
2. Stakeholder feedback and questions
3. Communications
4. General business - Lower teddington
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 19/05/2025 | Councillor Briefing | 7.1 10am Women's Health Grampians - Leadership Session
7.2 Council Action Plan Report
7.3 Audit and Risk Committee Biannual Activity Report and Procurement Policy
7.4 2025/26 Budget Update
7.5 Appointment of Independent Member and Chairperson for CEO Employment and Remuneration Committee
7.6 12pm VNI West Position Statement Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.6 |
12.16pm |
| Mr Brent McAlister |
7.5 |
12.10pm |
|
| 12/05/2025 | Councillor Briefing | 7.1 10am Watta Wella Renewable Energy Project
7.2 Workshop Draft Council Plan and Municipal Public Health and Wellbeing Plan
7.3 Asset Plans/Sustainable Asset Management Plan
7.4 Feature Naming - Great Western Public Recreation Reserve Clubrooms
7.5 Gift Policies 8.1 C1 2024/25 – Production & Supply of Meals for the Delivered Meals Service
9.1 VNI West - Gre Gre Alliance invite and Councillor Discussion
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
7.1 |
10.03am |
| Cr Karen Hyslop |
9.1 |
11.57am |
|
| 05/05/2025 | Councillor Briefing | 6.1 - 10.30am Presentation - Firefighters Against Renewables Over Victoria and Victorian Farmers Federation
6.2 - 11am Presentation - Buloke and Northern Grampians Landcare
6.3 - Four Year Revenue and Rating Plan
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
4 |
10.19am |
|
| 30/04/2025 | Councillor Briefing St Arnaud Bowling Club Visit | 1. St Arnaud Bowling Club Upgrade
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Nil |
Nil |
Nil |
|
| 28/04/2025 | Councillor Briefing | 6.1 - Council Plan Emerging Directions Workshop
6.2 - Aged Care Act Readiness Project
| | Councillor/Officer |
Item number |
Left meeting? |
|---|
| Cr Karen Hyslop |
5 |
9.37am |
| Cr Karen Hyslop |
6.1 |
11.26am |
| Cr Karen Hyslop |
6.1 |
12.20pm |
|
