Event Requirement Assessment Event Requirement Assessment HiddenERA-Record ID Incremental ID About the applicantEvent entity*Who is the entity running the event? Business Club/group Individual About the eventEvent name* A brief descriptionPlease provide a brief description of your event. Event start date* DD slash MM slash YYYY Event type*Community Events: A community event is categorised as an event which is held, run and provided predominantly for residents within the Northern Grampians Shire communities by local community organisations. The Northern Grampians Shire Council is committed to supporting the development of new events in the Shire. The aim of this support is to provide social and economic benefits to the Northern Grampians Shire community and ensure the sustainability of existing events. Private Events: A private event is categorised as an event which is held, run and provided predominantly by you the applicant for a closed group of people e.g. sports club training session, wedding, High School debutante ball. Community/Public Private event Is this a tourism event?*Tourism Events: A tourism event is categorised as an event which demonstrates the ability to attract 75% patronage to the event from outside of the Northern Grampians Shire OR which demonstrates that the event organisers will commit 75% of their marketing budget to promote their event to patrons outside of the Northern Grampians Shire (intrastate, interstate or international). The Northern Grampians Shire Council is committed to supporting event organisers to stage tourism events which boost economic growth through attracting significant visitor numbers to the Northern Grampians Shire. Yes No Admission*Will admission be charged for this event including gold coin donation? Yes No Have you consulted the Victoria Government Covid framework?*Every non-virtual (in person) event in Victoria must have a COVIDSafe Plan. There are resources and templates available to help you develop and update your COVIDSafe Plan, so it meets the latest requirements and health advice. Yes No Event activities*Will you be carrying out any of the following activities? Tick all that apply. Agricultural Show Conference Exhibition Major Event Market (Farmers/Arts) Meeting Parade/march School Fete Sporting Event Street Party Fundraising/local appeal Other Other activities* Number in attendance*Will the number of attendees at any one time exceed 5000? Yes No Road/footpath interruption*Will there be or is there potential for footpath or road traffic interruption? No Yes Unsure Footpath use*Will the event require the use of the footpath? No Yes Unsure Busking*Will there be any busking taking place? No Yes Unsure Fireworks*Will there be any fireworks at the event? No Yes Unsure Event LocationPublic or Private Land*Is the event to be held on public or private land? Public Private Unsure Land-borne inflatable devices*Will there be any inflatable devices? e.g. bouncy castles, slides, etc No Yes Unsure Unfortunately you cannot continue with this application as it is prohibited to use Land-borne inflatable amusement devices on council land.Address* Street Address Address Line 2 City State Postcode Is the event being held at a council venue or council sporting reserve/park?* Yes - Venue Yes - Sporting reserve/park Yes - Both No All our council venues and reserves have conditions of use that you must comply with. Please make sure you understand all conditions in the following document(s). NGSC venue hire conditions of useNGSC reserve hire conditions of use Please be aware that several buildings on council reserves are leased for exclusive use by organisations (eg. Central Park Clubrooms). If you require the use of a leased council building, please contact the organisation directly to make arrangements. Continue this application to book one of the council's venues. Please allow at least one working week for this request to be processed. For urgent requests or to confirm availability please contact 03 5358 8700.Fees applicable to the hiring of council's facilities are set by council as part of the annual budget process. A quote will be sent to the hirer on submission of the booking application form. Fees for hire are payable no less than fourteen days prior and will be based on the current Schedule of Fees & Charges at the time of booking. Council will provide the hirer with a compliant Tax Invoice for payment of fees. Failure to pay fees as specified will result in cancellation of the booking. Council provides facilities to assist and encourage community events, and as such will waive base hire fees for the hiring of those facilities if all of the following criteria are met: The community group is from within the Northern Grampians Shire. The community group is defined as a Not for Profit, Charity or Public Benevolent Institution by the Australian Tax Office. The community group can demonstrate a direct benefit from the hire to Northern Grampians Shire residents. Any fees for additional requirements or non-compliance charges (as per the Schedule of Fees & Charges) will be payable including but in no way limited to CFA False Alarm call out charges or cleaning and repair costs. If there is any dispute regarding waiving of fees, the matter will be referred to the Manager Community Strengthening for resolution. We ask that this form is completed at least one month prior to the event as fees for hire are payable no less than fourteen days prior to the event.Event StructuresTemporary structures*Will there be any: - temporary stands for more than 20ppl - stages great than 150sqm - marquees greater than 100sqm - prefabricated buildings used as part of the event? Yes No Are you planning on erecting promotional signage?* Yes No Food and AlcoholFood consumed* Yes - Attendees will BYO food Yes - Food will be provided at no charge Yes - Food will be sold No food Alcohol consumed* Yes - BYO alcohol Yes - Free alcohol Yes - Alcohol sold/included in admission price No alcohol Main contact for this eventName* Given name(s) Surname Email* Phone*Business hours 9am to 5pmWhat you may needBased on the information you have provided the following may be required for your event. HiddenPOPE requiredHiddenPlanning required The event cannot proceed without an Emergency Management Plan and Risk Assessment. You can download the templates here-> Emergency Management Plan Template & Risk Assessment Plan Template COVID Plan or Checklist. Every non-virtual (in person) event in Victoria must have a COVIDSafe Plan. There are resources and templates available to help you develop and update your COVIDSafe Plan, so it meets the latest requirements and health advice. Places of Public Entertainment permit. (You can click on this link to check out further information regarding Places of Public Entertainment permits.) Temporary Building permit (You can click on this link to check out further information regarding temporary building permits). Temporary road closure permit and Traffic management plan Footpath permit.If your event impacts pedestrian or vehicle traffic you may require an approved traffic management plan. Please attach a copy if you already have one and if you do not have one contact Council's Engineering Services Department for further details Planning Permit. (You can click on this link to check out further information regarding planning permits.) Busking Permit. Fireworks Permit. Permit for event in a municipal place. Registration fees may apply. Permit for consumption of Liquor in a public place. Registration fees may apply. Temporary signage or banner erection. Registration fees may apply. A Food Act Registration form. (You can click on Streatrader if food or drink is for sale or part of the ticket price (including gold coin donations), Registration fees may apply). A Streatrader and Statement of Trade may be required. (You can click on Streatraderif food or drink is for sale or part of the ticket price (including gold coin donations), Registration fees may apply). Contact from council*Would you like to receive a call from a council events officer to assist with your event planning? Yes No